{"id":2527031,"url":"https://alion.io/job/young-living-it-finance-operations-coordinator","title":"IT Finance & Operations Coordinator","company":{"id":1865438,"name":"Young Living","domain":"youngliving.com","url":"https://alion.io/company/youngliving-com","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Claude","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Oracle ERP","optional":false},{"name":"Tableau","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-27T10:45:46Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"Summary:\nYoung Living is seeking a detail-oriented, proactive IT Finance and Operations Coordinator to provide financial, administrative, and operational support to the IT organization. Reporting to the IT Project & Portfolio Manager, this role partners with IT leaders and budget owners to manage budgets, reconcile actual spending, track expenses, process invoices, maintain forecasts, and provide visibility into financial activity. The analyst keeps contractor and vendor costs accurate, on budget, and paid on time by verifying invoices against logged hours and contracted rates, coding spend to the correct IT budgets, and supporting Accounting and Finance with monthly CapEx reporting and forward cash projections.\nIn addition to these financial responsibilities, the analyst supports the day-to-day operations of the IT department through purchasing, vendor administration, expense processing, office supply management, recurring administrative activities, and other department needs. This position serves as a central resource for keeping routine operational and financial processes organized, accurate, and moving forward.\nEssential Functions\nReasonable accommodationsmay be made to enable individuals with disabilities to perform the essential functions of the job.\nPartner with IT budget owners to maintain and monitor departmental budgets, leading quarterly reviews and assisting with budget-versus-actuals reviews, forecasts, and annual planning; reconcile actuals against invoice tracking to identify missing, incorrectly coded, duplicated, or misassigned expenses; and prepare financial reporting for IT leadership in coordination with Finance and Accounting.\nManage incoming IT invoices and the IT Vendor Management shared inbox, validating invoices against Tempo hours, approved rates, and supporting documentation; route verified invoices to budget owners for approval, log them in tracking records, enter approved invoices into JD Edwards (JDE) as needed, and follow up on discrepancies, missing items, and contractor onboarding and offboarding.\nPrepare and deliver the monthly CapEx report to Accounting, support cash outflow projections, maintain the software allocation report and monthly Claude subscription reconciliation, and work with Finance, Accounting, and Business Intelligence to improve financial reporting and visibility.\nCoordinate IT purchases, including office supplies and equipment; place approved orders, code expenses to the correct budget, and maintain receipts and documentation for corporate card and expense reconciliation.\nPerform recurring administrative activities that support IT operations, including distribution lists, access audits, onboarding and offboarding administration, department communications and events, and general support to the IT Project & Portfolio Manager and IT leadership, while identifying opportunities to improve recurring processes.\nSkills & Qualifications\nStrong Excel skills\nHigh attention to detail and accuracy when matching invoices, hours, rates, and budget codes.\nAbility to manage recurring monthly deadlines while handling a steady flow of daily requests.\nClear written and verbal communication with vendors, budget owners, and Finance.\nProactive follow-through, keeping items moving and following up until they are closed.\nRequired Education and Experience\nTwo to four years of experience in accounts payable, financial analysis, vendor management, or a similar role.\nPreferred Education and Experience\nExperience in an IT finance or vendor management office (VMO) setting.\nFamiliarity with capital versus operating expense (CapEx/OpEx) classification.\nExperience with JD Edwards (JDE) or another ERP system.\nExperience with Tableau or similar business intelligence (BI) and reporting tools.\nBachelors degree in Finance, Business or Operations\nComfort using AI tools to automate recurring reports and reconciliations.\nSupervisory Responsibility:\nThis job does not have supervisory responsibilities.\nWork Environment:\nThis job operates in a professional office environment. The role routinely uses standard office equipment such as a laptop, desktop, smartphone, and photocopiers. The noise level in the work environment is usually moderate. Essential oils are worn and/or diffused in the work environment.\nPosition Type/Expected Hours of Work:\nThis position requires the incumbent to be physically present at the assigned worksite. The regular schedule is from 8 a.m. to 5 p.m., with an hourlunch, Monday through Friday. Occasional evening and weekend work may be required as job duties demand. Employees are also expected to work at least one non-convention farm event a year and to work at the annual company convention.\nExact hour requirements can be reasonably modified as necessary for the business needs by the employee’s manager.\nPhysical Demands:\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Specific vision abilities of this job include close vision and the ability to adjust focus. The employee is required to type, file, and occasionally lift office supplies up to 20 pounds. The employee must be physically able to tolerate the scent of essential oils worn or diffused.\nEqual Employment Opportunity:\nYoung Living is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis ofdisability.\nSponsorship:\nYoung Living does not provide visa sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis.\nNote:\nThis job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.","description_format":"text","description_chars":5954,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Leasing, Auto & Equipment Finance"],"lifecycle":[{"event":"open","at":"2026-10-14T12:25:04Z"}],"visa":[],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.686,"p_room":0.55,"age_days":28,"expected_fill_days":20,"reasons":["conf:3","win:tail","comp:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/young-living-it-finance-operations-coordinator","json_url":"https://alion.io/job/young-living-it-finance-operations-coordinator.json","meta":{"generated_at":"2026-10-27T14:03:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2459,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1865438},"rest":"https://alion.io/mcp/rest/get_company?id=1865438"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fyoung-living-it-finance-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fyoung-living-it-finance-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fyoung-living-it-finance-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/young-living-it-finance-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fyoung-living-it-finance-operations-coordinator"}]}