{"id":2783731,"url":"https://alion.io/job/youth-advocate-programs-inc-administrative-manager","title":"Administrative Manager","company":{"id":1891542,"name":"Youth Advocate Programs","domain":"yapinc.org","url":"https://alion.io/company/yapinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":{"grade":"B","score":84,"open_postings":67,"ghost_share":0,"stale_share":0.433,"repost_share":0,"time_to_fill_p50_days":135,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":40000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-17T05:28:01Z","employer_posted_date":"2026-10-17","last_verified_at":"2026-10-27T00:06:47Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Status: Part Time Hourly\nFLSA Classification: Non-Exempt\nHourly Rate: $20.00\nSchedule: May include some evenings and weekends\nSummary of the Position: The Sullivan County Program is seeking an Administrative Manager to provide comprehensive administrative and office support for program operations. Responsibilities include payroll processing, preparation of weekly reports and documentation, maintenance of confidential participant and personnel records, and coordination of daily administrative functions. The successful candidate must be highly organized, detail-oriented, and able to thrive in a fast-paced environment while maintaining professionalism and providing excellent customer service to staff, families, and community partners.\nResponsible for a variety of administrative duties, including preparing weekly reports and paperwork, processing payroll, and maintaining confidential participant and personnel records.\nAbility to work effectively in a fast-paced environment while maintaining a professional demeanor with staff, families, service providers, and other stakeholders.\nDemonstrates strong organizational skills, attention to detail, time management abilities, and proficiency in computer applications, including Microsoft Word, Excel, and Outlook.\nAbility to work independently with minimal supervision. Strong communication, interpersonal, and customer service skills are essential.\nQualifications/Requirements:\nHigh school diploma or GED required\nAssociate degree in Business Administration, Office Management, Accounting, or a related field preferred.\nPrevious experience in an administrative, office management, or similar role preferred.\nProficiency in computer applications; specific skills may be evaluated during the interview process.\nProficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, and Teams.\nExperience using databases or electronic record management systems preferred.\nKnowledge of insurance billing and third-party payer processes preferred.\nExceptional organizational skills with strong attention to detail.\nStrong communication, customer service, and time management skills.\nBilingual/Spanish-speaking ability is a plus.\nFlexibility to work non-traditional hours, including occasional evenings or weekends, as needed.\nReliable transportation, valid driver's license, and current automobile insurance coverage required.\nBenefits Available:\nVoluntary Dental\nVoluntary Vision\nUNUM Supplemental Insurance\n403(b) Retirement Savings Plan.\nPet Insurance\nState Sick Leave\nEmployee Assistance Program \nDirect Deposit\nCompetitive Weekly Pay\nFlexible Schedule\nYouth Advocate Programs, Inc. is an Equal Opportunity Employer.\nAll qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. 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