{"id":4098959,"url":"https://alion.io/job/ypo-events-manager","title":"Events Manager","company":{"id":1769951,"name":"YPO","domain":"ypo.org","url":"https://alion.io/company/ypo-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Marketing","role_family":"Marketing","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States","Canada"],"countries":["US","CA"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":50000,"max":null,"currency":"USD","period":"year","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ClickUp","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Salesforce","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-11T21:31:01Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T21:31:01Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"POSITION PURPOSE\nA high-performing Events Manager is a dynamic, detail-oriented professional responsible for the end-to-end delivery of curated in-person and virtual event experiences for the YPO community. These events provide transformative opportunities for global leaders to learn, explore, and connect. As a sophisticated advocate, the Events Manager engages and collaborates with YPO members and spouses/partners, internal stakeholders (finance, marketing, etc), vendors, and speakers to ensure program excellence and deliver events that align with the YPO Global Events strategy.\nRESPONSIBILITIES\nStakeholder and Member Collaboration:\nPartner with key stakeholders and YPO members and/or spouses/partners to co-create innovative, high-impact events that align with member needs and organizational goals.\nEnd-to-End Event Planning:\nLead the full lifecycle of event planning and delivery, including concept development, budgeting, logistics, execution, and evaluation, across multiple portfolios. Act as virtual event producer when required.\nEnsure the planning team is aligned on roles and responsibilities while maintaining a high-level overview of overall program/event progress.\nYPO Member Support and Event Ideation:\nFacilitate early engagement of YPO members and/or spouses/partners through YPO-hosted workshops, reoccurring planning calls and/or meetings, providing guidance and tools to support successful collaboration.\nFinancial Collaboration, Budgeting and Contract Management:\nWork closely with finance partners to build and forecast event budgets, manage VAT considerations, and ensure timely reconciliation post-event (within 60 days).\nIndependently manage event budgets ranging from USD 50K to 3M, ensuring no overspend. Strategically allocate surplus funds to enhance the member experience.\nIn partnership with the contracts team, negotiate and execute agreements in alignment with YPO policies and legal guidelines.\nEvent Marketing Partnership:\nCollaborate with Marketing and Communications teams to provide key event details and support the creation of targeted marketing plans that drive registration and engagement.\nVendor and Logistics Management:\nSource, negotiate, and manage vendors and services, including venues, accommodations, food and beverage, audio visual, transportation, and materials using YPO’s preferred directories and standards.\nRisk Management and Contingency Planning:\nWorking with our Security and Risk Compliance teams, identify and mitigate risks, ensuring the implementation of necessary safety, security, and contingency measures for each event.\nMaster Event Plan:\nCreate and maintain event specific Master Event Plans (MEPs) to guide execution and align all contributors.\nCoordination, Onsite Support and Execution, and Team Oversight:\nLead event discovery calls, planning meetings, and site visits. Provide full onsite or virtual event support to ensure seamless delivery.\nLead the delivery of all event components, including onsite coordination, vendor management, and staff support.\nPost-Event Evaluation:\nCollect attendee feedback, lead internal debriefs, and document key learnings and best practices for future reference.\nUnderstand what future iterations of the program/event will require and identify areas to consider for improvement or continued success.\nCapture champion feedback and identify elements of program/event that they saw as valuable or impactful.\nEvent Close-Out:\nComplete all required close-out activities and reporting within 60 days post-event, in line with YPO’s Standard Operating Procedures.\nCompliance and Best Practices:\nEnsure all events adhere to YPO processes, procedures, and the Event Management Toolkit, including integration of learning and event guidelines where applicable.\nOperational Excellence:\nTake on additional responsibilities as needed to support team and organizational priorities.\nDrive continuous improvement by developing, refining, and implementing processes and best practices that ensure the effective delivery of goals and strategic initiatives.\nSKILLS\nEvent and Project Management\nProven ability to plan, manage, and execute complex in-person and virtual events.\nDetail-oriented and organized, with excellent time management.\nStrong budget management skills, including an understanding in break-even analysis and zero-based budgeting.\nConfident using event tools and platforms like Cvent, Microsoft Office, Zoom, ClickUp, and SharePoint.\nCommunication and Stakeholder Engagement\nExcellent verbal and written communication, including proofreading and tailoring messages to diverse audiences.\nStrong diplomacy and relationship-building with members, C-level executives, vendors, and global teams.\nSkilled in navigating challenging conversations with empathy and clarity.\nLeadership and Problem Solving\nTakes ownership, shows initiative, and makes informed decisions under pressure.\nComfortable leading without authority, providing support to internal teams and external champions.\nCreative and solution-focused, able to think strategically and adapt quickly.\nInterpersonal and Cultural Intelligence\nEmotionally intelligent, self-aware, and respectful of global customs and perspectives.\nCollaborative and resourceful, with the ability to work across time zones and cultures.\nGrowth Mindset\nOpen to feedback and committed to ongoing learning and development.\nBrings curiosity, innovation, and a proactive mindset to every project.\nEXPERIENCE/BACKGROUND\nMinimum of 5+ years of experience in event design or management, preferably in an association environment working with C-suite executives.\nAt least 2+ years of virtual event experience. \nExperience with Cvent, Zoom, Adaptive, Salesforce and other online platforms preferred.\nProficient in Microsoft Office Skills/Software and database management.\nExperience with luxury or incentive event experience preferred.\nEDUCATION/TRAINING/CERTIFICATION\nBachelor’s degree or equivalent.\nPreferred certification(s):Cvent certification.\nVirtual Event certification (e.g. Digital Event Strategist).\nEvent management system.\nCMM (Certificate in Meeting Management).\nCMP (Certified Meeting Professional).\nPMP (Project Management Professional).\n\nPHYSICAL REQUIREMENTS\nAbility to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones.\nAbility to work for extended hours at a computer screen.\nWillingness and ability to travel, domestically and internationally, without restrictions, approximately 25-30% per year.\nCOMPENSATION & PAY TRANSPARENCY\nCompensation at YPO is one part of a broader Total Rewards philosophy built to attract, motivate, and retain talented people in every country and function where we operate. We aim to be fair, consistent, and thoughtful stewards of our resources, and we ground pay decisions in market data, role scope, and internal equity rather than negotiation alone.\nCompensation ranges are based on the associate's primary work location. Because this role may be filled in more than one country, the applicable ranges are listed below by location:\nFor US applicants: USD 101,300-129,200 annually\nFor Canada applicants: CAD 88,000-112,200 annually\nWe believe pay is only part of how YPO invests in its people. Associates are also eligible for performance-based bonus opportunities, remote work flexibility, and a comprehensive rewards package built around their wellbeing and growth. Your Talent Acquisition Business Partner will share the details specific to your location as part of the interview process.\nEOE\nYPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. 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