{"id":2944059,"url":"https://alion.io/job/yqn-warehouse-administrative-coordinator","title":"Warehouse Administrative Coordinator","company":{"id":684750,"name":"YQN","domain":"yqn.com","url":"https://alion.io/company/yqn","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":61,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":143,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Port Reading, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":20,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-20T15:20:39Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T03:22:35Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":8},"description":"About YQN Logistics\nYQN Logistics is a technology-driven international logistics platform dedicated to making global shipping simpler and more efficient. We provide integrated logistics solutions, including ocean freight (FCL/LCL), air freight, rail transportation, trucking, customs clearance, warehousing, and cargo insurance.\nThrough digital technology and a global logistics network, we help businesses streamline supply chain operations, improve shipment visibility, and manage logistics more efficiently. Our mission is “Simple Shipping, Easy Freight.”\nJoin our team and contribute to the smooth operation of our warehouse and logistics network.\nPosition Overview\nWe are seeking a detail-oriented and organized Warehouse Administrative Coordinator to support daily warehouse administration, operational coordination, record management, and facility-related activities. This role serves as a key point of coordination between warehouse operations, internal departments, vendors, and external service providers.\nThe ideal candidate has strong organizational and communication skills, is comfortable working with spreadsheets and operational data, and can efficiently manage multiple administrative tasks in a fast-paced logistics environment.\nKey Responsibilities\n1. Warehouse Administrative Support\nMaintain accurate warehouse records, operational documents, inventory-related reports, and administrative files.\n\nAssist with data entry, document verification, report preparation, and routine updates in warehouse management systems (WMS), ERP platforms, or other internal systems.\n\nOrganize and maintain records related to warehouse supplies, equipment, facility maintenance, and daily operational activities.\n\nSupport administrative processes to ensure warehouse operations run smoothly and efficiently.\n\n2. Operations Coordination\nCoordinate with warehouse supervisors and internal teams to track operational requests, resolve administrative issues, and ensure timely follow-up.\n\nAssist with monitoring warehouse supplies, equipment, and facility-related needs.\n\nHelp coordinate maintenance, repairs, installations, and other facility service requests with external vendors.\n\nTrack task progress, maintain follow-up records, and escalate outstanding issues when necessary.\n\n3. Vendor and Cross-Functional Communication\nCommunicate with suppliers, maintenance contractors, property management teams, and other service providers regarding service requests, scheduling, quotations, and follow-ups.\n\nCoordinate purchasing requests, delivery arrangements, and expense documentation in accordance with company procedures.\n\nCollaborate with warehouse operations, procurement, finance, and management teams to support daily business needs.\n\nMaintain clear and professional communication to ensure requests are addressed accurately and on time.\n\n4. Data Management and Process Improvement\nPrepare and update spreadsheets, trackers, and operational reports to support management decision-making.\n\nReview administrative data and documentation for accuracy, completeness, and consistency.\n\nIdentify opportunities to improve recordkeeping, task tracking, and administrative workflows.\n\nSupport special projects and additional administrative tasks as assigned.\n\nQualifications\nBachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field preferred.\n\nPrevious experience in warehouse administration, logistics coordination, office administration, procurement support, or a similar role is a plus.\n\nProficiency in Microsoft Office, particularly Excel, Word, and Outlook; experience with ERP or warehouse management systems is advantageous.\n\nStrong organizational skills, attention to detail, and the ability to manage multiple priorities.\n\nExcellent verbal and written communication skills, with the ability to coordinate effectively with internal teams and external vendors.\n\nAbility to maintain accurate records, follow up on outstanding tasks, and solve routine operational problems.\n\nSelf-motivated, dependable, adaptable, and comfortable working in a fast-paced environment.\n\nWillingness to work onsite at the warehouse location.\n\nPreferred Qualifications\nExperience coordinating warehouse facilities, maintenance, purchasing, equipment, or vendor services.\n\nFamiliarity with inventory documentation, purchase orders, invoices, expense tracking, or operational reporting.\n\nBilingual communication skills, particularly Chinese and English, are a plus.\n\nJob Type: Full-time, On-site\nPay: $20 - 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