{"id":2929666,"url":"https://alion.io/job/ywca-south-hampton-roads-executive-assistant","title":"Executive Assistant","company":{"id":2005150,"name":"YWCA South Hampton Roads","domain":"ywca-shr.org","url":"https://alion.io/company/ywca-shr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portsmouth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":48000,"max":52000,"currency":"USD","period":"year","gross":null,"usd_annual":52000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T12:48:59Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T09:49:14Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Description\nAbout YWCA South Hampton Roads\nYWCA is the oldest and largest multicultural women’s organization in the world. YWCA South Hampton Roads (YWCA SHR) is dedicated to the fullness of its mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all.\nServing approximately 8,000 individuals each year, YWCA SHR is a source of strength, courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial, gender, religious and social lines with organizations-partners in all sectors to educate about disparities, advocate for change and provide resources and tools to dismantle oppressive systems.\nYWCA SHR is in the midst of a rapid transformation from a well-established direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism, empowering women and standing up for social justice, helping families and strengthening our community.\nAbout the Position\nUnder the direct supervision of the Chief Executive Officer (CEO), the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.\nESSENTIAL DUTIES\nExecutive Support\nPerforms a broad variety of administrative duties to support the CEO including: managing an extremely active calendar; answering incoming calls and screening as appropriate; completing expense reports; reviews and categorizes mail, composing and preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings\nProvides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with executive leadership and management teams\nPlans, coordinates and ensures the CEO's schedule is followed and respected\nProvides leadership to build relationships crucial to the success of the organization, and oversees a variety of special projects for the CEO and the organization and tracks progress towards organizational goals as assigned\nProvides executive support on-site and off-site for meetings and events\nDevelops monitors and maintains inventory of office supplies and some vendor relationship management\nCustomarily and regularly exercises discretion and independent judgment\nPerforms other duties as assigned\nBoard Support and Liaison\nServes as the CEO's administrative liaison to YWCA SHR’s board of directors\nMaintains discretion and confidentiality in relationships with all board members\nAdheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format\nExecutive Leadership Liaison\nParticipates as an adjunct member of the Executive Leadership Team (ELT) including assisting in scheduling and attending all meetings\nAssists in coordinating the agenda of ELT meetings, off-site meetings/activities, and all team member meetings\nWorks with the Mission Impact team in coordinating the CEO's outreach activities\nQUALIFICATIONS\nWe will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.\nMinimum Requirements\nEducation and Experience\nBachelor’s degree preferred or at least three-five years of executive administrative experience in an office setting\nAbility to represent organization professionally; maintain confidentiality and handle sensitive matters with discretion and diplomacy\nHigh degree of professionalism, poise and maturity in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners\nEffective written and verbal communication skills\nProficient in Microsoft Office Suite, willingness to learn other data and CRM systems and equipment\nSkills and Competencies\nPerforms specialized or technical work requiring special training, experience or knowledge\nSelf-starter; highly motivated and resourceful team player able to work both independently and collaboratively, manage multiple priorities and projects, prioritize conflicting needs, handle matters expeditiously and proactively, follow-up and follow through on assignments manage\nKeenly demonstrate confidentiality, critical thinking, results-driven and problem-solving skills, flexibility, attention to detail and accuracy\nMust demonstrate initiative, strong work ethic and time management skills and agility to work in a fast-paced environment\nSkilled at effectively presenting information and responding to questions from executives and board members\nExceptional analytical, organizational and interpersonal skills with an ability to work effectively with others and be a positive team member\nDemonstrate ability to maintain a calm and supportive demeanor at all times\nDemonstrate ability to work well with people of various ethnic, racial and socio-economic backgrounds\nOther Requirements\nMust complete a successful background check\nMust complete the YWCA SHR Onboarding and Advanced Training Program\nSome travel is required and access to reliable transportation is essential\nCORE VALUES\nThe Executive Assistant is expected to model YWCA SHR Core Values:\nCompassion\nHonesty\nIntegrity\nOwnership\nResponsibility\nEmpowerment\nWORKING CONDITIONS: Work is performed in a typical office environment with a high standard of confidentiality.\nPHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.\nAbility to travel in varying weather conditions.\nMust have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls\nWhile performing the duties of this job, the employee is required to:\nFrequently walk, use hands to finger, handle or feel objects, tools or controls and talks or hears\nOften required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl\nAbility to lift and carry up to 60 pounds\nSpecific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus\nThe noise level in the work environment is moderately loud\nPhysical capability to effectively use and operate various items of office related equipment, such as but not limited to, a personal computer, calculator, copier and fax machine\nCOMPENSATION: This position offers a hiring range of $48,000-52,000, that is based on experience, and includes a comprehensive benefits package. We actively welcome all candidates from a wide range of backgrounds who have the skills to fulfill this role - regardless of compensation history.\nSTART TIMEFRAME: Position will be open until filled. Interested applicants are requested to submit an online application at ywca-shr.org to include a cover letter, and resume.\nEQUAL EMPLOYMENT OPPORTUNITY (EEO) DISCLOSURE: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation and any other status protected by applicable local, state or federal law.?\nAMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS: YWCA SHR is an Equal Opportunity Employer. ADA requires YWCA SHR to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.\nSUBSTANCE USE AND WORKPLACE SAFETY POLICY: It is the policy of YWCA South Hampton Roads to maintain a safe and healthy workplace that is free of the effects of alcohol and drug abuse. Employees, volunteers, and interns of YWCA South Hampton Roads are prohibited from the use, sale, dispensing, distribution, possession, manufacture, or being under the influence of drugs that are illegal under any federal, state or local law.","description_format":"text","description_chars":8714,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations"],"lifecycle":[{"event":"open","at":"2026-10-20T14:23:28Z"}],"visa":[],"liveness":{"score":78,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.823,"p_room":0.945,"age_days":8,"expected_fill_days":24,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":52000,"is_top_pay":false},"html_url":"https://alion.io/job/ywca-south-hampton-roads-executive-assistant","json_url":"https://alion.io/job/ywca-south-hampton-roads-executive-assistant.json","meta":{"generated_at":"2026-10-29T16:57:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25328,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2005150},"rest":"https://alion.io/mcp/rest/get_company?id=2005150"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fywca-south-hampton-roads-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fywca-south-hampton-roads-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fywca-south-hampton-roads-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/ywca-south-hampton-roads-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fywca-south-hampton-roads-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2929666}},{"tool":"search_jobs","arguments":{"company":"ywca-shr.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2929666},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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