{"id":1702553,"url":"https://alion.io/job/z0x20a-ise-operations-and-project-coordinator","title":"ISE Operations and Project Coordinator","company":{"id":1077863,"name":"ISE","domain":"ise.bc.ca","url":"https://alion.io/company/ise-bc-ca","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":91,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Port Coquitlam, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":54000,"period":"year","method":"role_country_seniority_unknown","sample_n":1015},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-29T00:00:00Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-26T01:27:01Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"International Submarine Engineering\nLocation:Port Coquitlam, BC\nWorkplace:Onsite\nCareer Opportunity\nISE is seeking an Operations and Project Coordinatorto join our team!\nReporting to the Vice President of Finance, this role is at the heart of supporting ISE's day-to-day operations and helping keep key projects and initiatives running smoothly. Working closely with senior leaders and cross-functional teams, the Operations and Project Coordinator ensures smooth day-to-day office operations, effective project administration, and strong coordination between finance, operations, and cross-functional teams. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys variety, thrives in a fast-paced environment, and can be trusted to manage competing priorities and confidential information with professionalism and discretion.\nKey Responsibilities\nProject Administration & Accounting\nSupport Finance with day-to-day branch financial activities, including invoice processing, job costing, financial reporting, and management of cash accounts.\nHandle subcontract administration, including tracking, reconciliation, payment processing, and maintaining accurate records.\nFacilitate clear communication of the full project administration life-cycle between Finance and cross-functional teams (engineering, operations, procurement, etc.).\nManage project administration tasks such as product logistics coordination, shipment tracking, report validation, progress reporting, and documentation throughout the project lifecycle.\nAssist with monitoring project timelines and deliverables, ensuring required documentation and administrative tasks are completed on schedule.\nOperations Administration\nProvide comprehensive administrative support to the senior leadership team, including scheduling, correspondence, report preparation, and special assignments upon requests.\nManage visitor requests, coordinate site access, security clearances, and on-site logistics for clients, vendors, and guests.\nHandle general office coordination tasks such as data entry, document formatting, and office supply inventory management.\nSupport the planning and execution of internal and external meetings.\nContribute to digital document processing, document governance, filing systems, and compliance with company standards.\nSupport People & Culture with BC workplace policy maintenance, new hire onboarding, training coordination, employee engagement initiatives, and other HR-related administrative support.\nUpon request, may support Marketing with business presentations, marketing packages, proposals, and other professional business materials.\nQualifications\nPost-secondary education in Business Administration, Accounting, Project Management, or a related field, or equivalent combination of education and relevant experience. \nPrevious experience in a coordinator, administrative, or project support role, preferably in a technical, engineering, manufacturing, or operations environment. \nExperience scheduling and managing various assignments with competing priorities.\nExperience working with various department leaders, an asset.\nProficient in Microsoft Office suite, online research and using online company portals.\nExcellent organization and time management skills and ability to meet deadlines.\nSound financial business acumen and proficient math skills.\nAbility to develop procedures and documentation.\nDemonstrated success in developing and maintaining customer, client, and vendor relationships with high level of satisfaction.\nAbility to reliably commute to the workplace.\nSecurity Requirements\nAll candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances.\nAbout Us\nFor over 50 years, International Submarine Engineering (ISE) has been a world leader in the production of manned and unmanned underwater vehicles.\nISE offers a workplace where you will have an opportunity to contribute to cutting-edge technology from concept to delivery. We design, engineer and manufacture state-of-the-art subsea vehicles. Simply put - we make cool and innovative technology.\nWe place great emphasis on developing equipment to meet the specific requirements of each clients’ unique mission. ISE’s highly skilled team produce reliable, customized and mission-driven vehicles that that exceed customer expectations.\nAre you passionate about the ocean sector and innovative, advanced technology that makes deep-sea exploration possible? If so, we’d love to connect with you!\nTotal Rewards\nWe recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long-term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions.\nWe offer:\nCompetitive salary based on experience\nWork-life balance with core hours\nPaid time off\nEmployee-family assistance program\nComprehensive Extended Health Group plan benefits\nVirtual healthcare\nGRSP employer match plan\nCorporate discounts and perks\nCareer development opportunities\nProfessional development and training\nFree on-site parking\nFree coffee/tea\nProfessional Development\nISE is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field.\nWe foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At ISE, we hire and develop talented individuals who drive innovation.\nAccommodation\nInternational Submarine Engineering is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as Black Canadian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. ISE will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume.\nApply Today\nWhile we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted.\nIf you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at .","description_format":"text","description_chars":6954,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Mentoring programs","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T13:53:03Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.847,"p_room":1,"age_days":26,"expected_fill_days":91,"reasons":["conf:3","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/z0x20a-ise-operations-and-project-coordinator","json_url":"https://alion.io/job/z0x20a-ise-operations-and-project-coordinator.json","meta":{"generated_at":"2026-10-26T03:30:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4727,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1077863},"rest":"https://alion.io/mcp/rest/get_company?id=1077863"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fz0x20a-ise-operations-and-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fz0x20a-ise-operations-and-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fz0x20a-ise-operations-and-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/z0x20a-ise-operations-and-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fz0x20a-ise-operations-and-project-coordinator"}]}