{"id":4043498,"url":"https://alion.io/job/zap-energy-office-coordinator","title":"Office Coordinator","company":{"id":11310,"name":"Zap Energy","domain":"zapenergy.com","url":"https://alion.io/company/zapenergy","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":{"grade":"A","score":90,"open_postings":12,"ghost_share":0.083,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":105,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Everett, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":28,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-10T16:34:58Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T23:00:32Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Zap Energy\nZap is advancing the next generation of nuclear power technology across fusion, fission, and hybrid applications. We operate in two combination industrial and office locations in Everett, WA with most employees working onsite. As a growing company, we are balancing the workplace needs of employees, welcoming high-profile stakeholders, and operating complex platforms on a daily basis.\nBuilt on an integrated platform of high-energy-density physics and pulsed power, liquid metals and advanced materials, and compact, modular systems, Zap is building the foundational technologies needed to deploy the energy sources of the future.\nAbout the Opportunity\nZap Energy is seeking a Facilities Coordinator to support daily workplace operations across multiple sites, ensuring a clean, safe, well-stocked, and welcoming environment. In this role, you will perform hands-on day porter duties, manage essential facility services, and partner closely with the Facilities Manager, Executive Assistant, Facilities Mechanics, and Facilities Technicians to deliver high-quality service to employees, visitors, and vendors. This is an onsite, multi-site role that reports to the Head of Facilities, with occasional early or late hours for events or VIP visits.\nKey Responsibilities\nVIP & Event Support: Coordinate with leadership on planning and facilitating onsite VIP visits, including coffee orders, catered lunches, and meeting room readiness. Provide hospitality support to ensure a polished visitor experience.\nVendor Coordination & Oversight: Escort and support onsite vendors (shredding, copier maintenance, deliveries, etc.). Conduct vendor performance assessments and provide feedback to the Facilities Manager. Participate in quarterly business reviews (QBRs) with key vendors to evaluate service quality, contract adherence, and improvement opportunities.\nAccess & Security Support: Manage temporary badge distribution, collection, and inventory. Maintain accurate logs and ensure compliance with security protocols.\nDay-to-Day Facilities Operations: Perform daily maintenance duties including cleaning touchpoints, restocking supplies, maintaining breakrooms, and supporting general workplace upkeep. Load, unload, and maintain communal dishwashers. Conduct daily walkthroughs to identify and resolve facility needs, and respond to facility service requests, escalating issues as needed.\nFood, Snacks & Amenities: Order, stock, and distribute snacks, beverages, and catered items. Maintain inventory of consumables and ensure timely replenishment. Support hospitality needs for meetings and events.\nOffice Supplies & Inventory: Manage office supply ordering, storage, and distribution. Track inventory levels and forecast needs across multiple sites. Maintain organized supply rooms and storage areas.\nMaintenance & Compliance: Conduct monthly facility equipment checks (e.g., fire extinguishers, visual inspections). Document findings and escalate issues to the Facilities Manager or technicians. Support preventive maintenance scheduling and follow-up.\nQualifications\nExperience: 3 years of facilities, office coordination, hospitality, or operations experience preferred.\nTechnical Skills: Ability to perform hands-on day porter tasks. Experience with CMMS or ticketing systems is preferred.\nTechnical Knowledge: Familiarity with vendor management and performance evaluation, and a basic understanding of safety and compliance practices, are preferred.\nCommunication: Excellent communication and customer service orientation.\nPhysical Requirements: Ability to lift up to 40 lbs. and move equipment and supplies as needed.\nWork Environment: Comfortable working onsite across multiple sites.\nApplicants must be currently authorized to work in the United States for any employer\nPersonal Attributes and Skills\nStrong organizational and multitasking skills.\nCustomer service orientation, with a commitment to a polished experience for employees, visitors, and vendors.\nWillingness to take on hands-on tasks and respond quickly to facility needs.\nAbility to collaborate with the Facilities Manager, Executive Assistant, Facilities Mechanics, and Facilities Technicians.\nFlexibility to work across multiple sites and occasional early or late hours.\nEmployment may be conditioned upon the ability to obtain export authorization. Estimated hourly range: $28-$35 per hour, depending on experience, multi-site responsibility, and vendor management capabilities. Candidates may be considered for other positions at Zap Energy and actual salary will be based on relevant education, experience, and other qualifications. Range is published in accordance with Washington Equal Pay and Opportunity Act.\nZap Energy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws and regulations.\nPlease contact ","description_format":"text","description_chars":5250,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Nuclear Energy"],"lifecycle":[{"event":"open","at":"2026-11-10T23:00:32Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":202500,"route":null,"cap_exempt":false,"checked_at":"2026-11-10T11:34:35+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":105,"reasons":["conf:2","win:early"],"computed_at":"2026-11-11T01:45:11Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/zap-energy-office-coordinator","json_url":"https://alion.io/job/zap-energy-office-coordinator.json","meta":{"generated_at":"2026-11-11T01:45:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":193,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":11310},"rest":"https://alion.io/mcp/rest/get_company?id=11310"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fzap-energy-office-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fzap-energy-office-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fzap-energy-office-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/zap-energy-office-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fzap-energy-office-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4043498}},{"tool":"search_jobs","arguments":{"company":"zapenergy.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4043498},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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