{"id":3967786,"url":"https://alion.io/job/zilo-sales-operations-executive","title":"Sales Operations Executive","company":{"id":2231416,"name":"ZILO™","domain":"zilo.co.uk","url":"https://alion.io/company/zilo","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HubSpot","optional":false},{"name":"Salesforce","optional":false}],"status":"live","first_seen_at":"2026-11-09T14:58:31Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T07:22:18Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About ZILO\nJoin the Future of Technology with ZILO™\nAt ZILO™, we're redefining what's possible in technology. ZILO™ is the UK-based FinTech specialising in global asset and wealth management software, designed to scale and transform businesses of all types using our own developed AI Technology.\nOur mission is to digitalise the future of the global asset management industry. We are a team of experts with decades of combined experience at leading firms globally, who thrive in fast-paced environments and want to shape the future of technology. Every individual plays a key role in driving progress and making a real impact. We continuously strive to innovate and improve.\nWhy work with us?\nAt ZILO™, you'll be part of a dynamic and inclusive environment where creativity thrives. We offer the opportunity to work on cutting-edge technology, collaborate with talented individuals, and contribute to projects that have a real-world impact. We value continuous learning, personal growth, and providing our team with the resources they need to succeed.\nReady to shape the future? Let's talk.\nThis role is hybrid and there is an expectation of 3 days in the London (Canary Wharf) office per week.\nAbout the role\nYou will be a proactive partner. You will need to anticipate needs, spot gaps in the calendar and pipeline, prompt the right follow-ups at the right time, and help drive deals forward through disciplined organization.\nYou will be the connective tissue between sales, product and marketing, making sure what the market is telling us reaches the right people and what we’re building and promoting reaches the sales team in a form they can use. You will need to know the industry well enough to understand what each meeting is for, who matters in the room and what needs to happen next.\nKey responsibilities\nCalendar and meeting management\nOwn and actively manage the sales team’s calendars, optimising travel, client meetings, internal time and conference schedules\nProactively book and organise prospect and client meetings, demos and visits, including follow-ups that keep momentum after a first conversation\nPrepare concise briefing packs for each meeting: attendee backgrounds, account history, open items and suggested next steps\nCapture actions after meetings and make sure they’re followed up and logged\nProactive sales support\nKeep a close eye on the pipeline and flag stalled opportunities, overdue follow-ups and upcoming renewals or decision points\nSuggest outreach and re-engagement opportunities based on market news, events and account activity\nRun first-line follow-up and handle inbound enquiries, routing them with full context to the right salesperson\nSupport events, conferences and roadshows, including attendee targeting, pre-booking meetings and post-event follow-up\nWorking with product and marketing\nWork closely with the product team to keep the sales team up to date on releases, roadmap developments and positioning, and to arrange product input and demo support for client meetings\nFeed client and prospect questions, objections and feature requests back to product in a clear, structured way\nWork with marketing on campaigns, events, webinars and content, aligning them with live pipeline and target accounts\nMake sure sales has current collateral, case studies, messaging and competitor information, and flag gaps to marketing\nTrack which campaigns and events generate real conversations and share what you learn across all three teams\nProposals and sales operations\nCoordinate proposals, RFP/RFI responses and pricing documents with product, legal, compliance and operations\nMaintain CRM accuracy and produce pipeline and activity reports for leadership\nKeep the internal knowledge base up to date\nResearch target accounts, stakeholders and competitors\nTeam enablement\nBuild light-touch, low-friction processes that suit an independent team, improving how the team works without adding bureaucracy\nIntroduce tools and AI-assisted workflows where they save time\nRequirements\n\nDirect, demonstrable experience in the asset management, fund administration, transfer agency or wider fund services industry. They should know the terminology, the client types and how buying decisions are made\n4+ years’ experience in sales support, sales operations, business development support or executive assistance in a B2B or institutional sales environment\nProven experience supporting a highly independent, senior sales team, with the judgement to know when to step in, when to step back and how to be useful without being intrusive\nExperience working across functions, particularly with product and marketing teams, and the ability to build credibility and relationships quickly\nStrong calendar and meeting management skills, including coordinating complex, multi-timezone schedules\nA genuinely proactive approach: being able to spot what needs doing and act before being asked\nExcellent written and verbal communication, with the credibility to deal with senior client stakeholders\nStrong CRM skills (Salesforce, HubSpot or similar) and confident reporting in Excel or Sheets\nExceptional organisation, discretion and attention to detail\nNice to have\nUnderstanding of digital assets, tokenisation or blockchain\nExperience supporting RFP/RFI processes for institutional clients\nFamiliarity with AI tools and workflow automation\nAn existing network within the fund services industry\nBenefits\nEnhanced leave - 38 days inclusive of Public Holidays\nPrivate Health Care including family cover\nLife Assurance - 5x salary\nFlexible working-work from home and/or in our London Office\nEmployee Assistance Program\nPension Salary Sacrifice\nHoliday selling scheme\nCycle to work and nursery salary sacrifice schemes\nEMI Share Option Scheme after a qualifying period","description_format":"text","description_chars":5775,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Flexible schedule"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Software & Embedded Finance","Custody & Fund Administration"],"lifecycle":[{"event":"open","at":"2026-11-09T14:58:31Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-10T06:21:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":30,"reasons":["conf:5","win:early"],"computed_at":"2026-11-10T06:52:35Z"},"pay":null,"html_url":"https://alion.io/job/zilo-sales-operations-executive","json_url":"https://alion.io/job/zilo-sales-operations-executive.json","meta":{"generated_at":"2026-11-10T08:58:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20839,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-11T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2231416},"rest":"https://alion.io/mcp/rest/get_company?id=2231416"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fzilo-sales-operations-executive"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fzilo-sales-operations-executive"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fzilo-sales-operations-executive"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/zilo-sales-operations-executive\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fzilo-sales-operations-executive"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3967786}},{"tool":"search_jobs","arguments":{"company":"zilo.co.uk","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3967786},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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