{"id":3303992,"url":"https://alion.io/job/zirtual-remote-virtual-executive-assistant-7","title":"Remote Virtual Executive Assistant","company":{"id":690085,"name":"Zirtual","domain":"zirtual.com","url":"https://alion.io/company/zirtual","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"UTC-8 – UTC-5","utc_offset_min":-8,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":["Marietta, United States","Fayetteville, United States","Tallahassee, United States"],"countries":["US"],"hiring_countries":["US","CA"],"hiring_countries_total":2,"salary":{"min":1500,"max":3800,"currency":"USD","period":"month","gross":null,"usd_annual":45600},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"ClickUp","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Slack","optional":false},{"name":"Trello","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-31T08:45:33Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.\nThe Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.\nAs an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.\nAssistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.\nThis role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.\nTypical Duties and Responsibilities (may vary based on client needs)\nCalendar & Schedule Management\nManage and coordinate complex calendars and appointments\nSchedule meetings, calls, and events across multiple time zones\nAnticipate scheduling conflicts and proactively resolve them\nEmail & Communication Management\nMonitor and manage inboxes, including drafting and responding to emails\nPrioritize communications and ensure timely follow-up\nServe as a liaison between clients and internal/external contacts\nAdministrative Support\nPrepare documents, presentations, and reports\nHandle data entry, file organization, and record maintenance\nAssist with project coordination and task tracking\nTravel & Event Coordination\nResearch and book travel arrangements (flights, hotels, transportation)\nCreate detailed itineraries and manage travel changes\nCoordinate virtual and in-person meetings or events\nOperations & Task Management\nSupport day-to-day business operations\nConduct research and compile information as needed\nIdentify opportunities to improve processes and efficiency\nRequirements\nSkills & Attributes\nStrong organizational and time management skills\nExcellent written and verbal communication\nHigh attention to detail and accuracy\nAbility to manage multiple clients and deadlines\nProactive, resourceful, and solution-oriented mindset\nAbility to work independently in a remote environment\nPreferred\nBilingual (English/French and/or Spanish)\nExperience supporting executives, entrepreneurs, or small business owners\nQualifications\nAssociate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)\n2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role\nExperience supporting multiple clients or executives preferred\nTyping ability of at least 50 WPM with accuracy\nTechnical Skills\nGoogle Workspace and/or Microsoft Office\nCalendar management tools (Google Calendar, Outlook)\nProject management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)\nCommunication tools (Slack, Zoom, Teams)\nWork Requirements\nReliable high-speed internet, computer, and phone\nAbility to maintain confidentiality and professionalism\nAvailability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client\nThis independent contractor opportunity is currently available only to individuals residing in the United States or Canada.\nCompensation\nThis is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.\nProtecting Yourself from Recruitment Scams\nZirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.\nTo help you navigate your job search with confidence, please keep the following points in mind:\nNo Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.\nNo Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.\nPlease always verify communications:\nDirect from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address.\nExercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.\nWhat to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.","description_format":"text","description_chars":5695,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"},{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services"],"lifecycle":[{"event":"open","at":"2026-10-27T00:37:26Z"}],"visa":[],"liveness":{"score":40,"band":"fade","label":"Fading","p_open":1,"p_active":0.516,"p_room":1,"age_days":5,"expected_fill_days":27,"reasons":["conf:0","evergreen","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":45600,"is_top_pay":false},"html_url":"https://alion.io/job/zirtual-remote-virtual-executive-assistant-7","json_url":"https://alion.io/job/zirtual-remote-virtual-executive-assistant-7.json","meta":{"generated_at":"2026-10-31T10:24:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15943,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690085},"rest":"https://alion.io/mcp/rest/get_company?id=690085"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fzirtual-remote-virtual-executive-assistant-7"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fzirtual-remote-virtual-executive-assistant-7"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fzirtual-remote-virtual-executive-assistant-7"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/zirtual-remote-virtual-executive-assistant-7\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fzirtual-remote-virtual-executive-assistant-7"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3303992}},{"tool":"search_jobs","arguments":{"company":"zirtual.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3303992},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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