{"id":3508836,"url":"https://alion.io/job/zoll-executive-assistant-supervisor","title":"Executive Assistant Supervisor","company":{"id":13967,"name":"Zoll","domain":"zoll.com","url":"https://alion.io/company/zoll","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":85,"open_postings":39,"ghost_share":0.026,"stale_share":0.513,"repost_share":0.051,"time_to_fill_p50_days":42,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chelmsford, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":88000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T00:00:00Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-31T19:34:53Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Acute Care TechnologyAt ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.\nThe Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.\nAt ZOLL, you won’t just have a job. You'll have a career-and a purpose.\nJoin our team. It’s a great time to be a part of ZOLL!\nJob Summary\nThe Administrative Support Supervisor is responsible for overseeing and managing administrative support staff to ensure the smooth and efficient functioning of the office. This role involves supervising day-to-day office operations, providing administrative assistance to senior management, and ensuring the implementation of office policies and procedures. The supervisor will also be responsible for training, developing, and evaluating administrative staff performance to ensure productivity and adherence to standards.\nEssential Functions\nTeam Supervision:\nSupervise, lead, and provide guidance to administrative support staff.\nAssign daily tasks and ensure the timely completion of administrative duties.\nDevelop and implement schedules for the team to ensure coverage of all office functions.\nProvide coaching, mentorship, and performance feedback to ensure high standards of work.\nOperational Management:\nOversee the overall operations of administrative services, including managing office supplies, equipment, and maintenance.\nCoordinate and streamline office processes to improve efficiency and reduce redundancies.\nEnsure compliance with company policies, office procedures, and regulatory requirements.\nAdministrative Assistance:\nProvide high-level administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.\nHandle confidential and sensitive information with discretion.\nPrepare and organize documents, presentations, and other materials as requested.\nTraining and Development:\nTrain and onboard new administrative staff, ensuring they are familiar with office systems and procedures.\nConduct performance evaluations, identify training needs, and recommend professional development opportunities for team members.\nCommunication and Coordination:\nAct as a liaison between administrative staff and other departments to facilitate effective communication and collaboration.\nHandle inquiries and requests from internal staff, clients, and vendors, ensuring they are resolved promptly and professionally.\nCoordinate office events, meetings, and logistics as required.\nReporting and Documentation:\nMaintain accurate records of office operations, including staff attendance, office supply inventories, and other administrative logs.\nPrepare and submit regular reports to management regarding office activities, team performance, and administrative issues.\n Required/Preferred Education and Experience\nHigh School Diploma required \nAssociate or Bachelor's Degree preferred \nAt least 3-5 years of experience in administrative support, with at least 1-2 years in a supervisory/mentorship role \nExperience working directly with executives (Vice presidents or C Suite) is a must \n Knowledge, Skills and Abilities\nStrong leadership and supervisory skills, with the ability to motivate and develop staff. \nExcellent organizational and time-management skills. \nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). \nStrong verbal and written communication skills. \nAbility to multitask, prioritize, and work under pressure. \nHigh attention to detail and problem-solving skills. \nAbility to handle confidential and sensitive information with integrity. \nPhysical Demands\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.\nStanding - Occasionally \nWalking - Occasionally \nSitting - Constantly \nTalking - Occasionally \nHearing - Occasionally \nRepetitive Motions - Frequently \nZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients's lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.\nThe hourly pay rate for this position is:\n$36.40 to $54.50Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at www.zollbenefits.com.\nApplications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee’s primary work location.\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran.\nADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.","description_format":"text","description_chars":5768,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cardiovascular Devices"],"lifecycle":[{"event":"open","at":"2026-10-30T06:31:16Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"green card filings: 1","filings_12m":0,"filings_prev_12m":0,"green_card_filings_12m":1,"median_offered_wage_usd":162500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":42,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/zoll-executive-assistant-supervisor","json_url":"https://alion.io/job/zoll-executive-assistant-supervisor.json","meta":{"generated_at":"2026-11-01T05:52:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9107,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13967},"rest":"https://alion.io/mcp/rest/get_company?id=13967"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fzoll-executive-assistant-supervisor"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fzoll-executive-assistant-supervisor"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fzoll-executive-assistant-supervisor"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/zoll-executive-assistant-supervisor\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fzoll-executive-assistant-supervisor"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3508836}},{"tool":"search_jobs","arguments":{"company":"zoll.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3508836},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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