{"id":692924,"url":"https://alion.io/job/zone5technologies-executive-assistant","title":"Executive Assistant","company":{"id":684780,"name":"Zone 5 Technologies","domain":"zone5technologies.com","url":"https://alion.io/company/zone5technologies","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":71,"ghost_share":0.113,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":105,"computed_at":"2026-10-03T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Worth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":84000,"max":114000,"currency":"USD","period":"year","gross":null,"usd_annual":114000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"closed","first_seen_at":"2026-07-27T22:37:01Z","employer_posted_date":"2026-07-27","last_verified_at":"2026-10-02T08:16:09Z","board_verified":false,"closed_at":"2026-10-02T08:16:09Z","days_open":66,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":66},"description":"At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.\nWe're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.\nPosition Summary \nThe Executive Assistant (EA) to the Vice President is a critical, high-trust partner who ensures the executive team operates with maximum efficiency, clarity, and focus. This role manages executive schedules, prepares materials, streamlines communications, protects executive time, and enables smooth coordination across programs, functions, and external partners. \nThe EA must be proactive, detail-obsessed, highly organized, discreet, and capable of anticipating needs before they arise. This is a role for someone who thrives in a fast-paced, mission-driven environment and enjoys enabling high-performance teams. \nResponsibilities \nExecutive Support \nManage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation. \nCoordinate internal and external meetings, executive reviews, briefings, travel, and events. \nPrepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress. \nDraft, edit, and proofread executive correspondence, presentations, and communications. \nMaintain strict confidentiality and exercise excellent judgment in sensitive matters. \nOperational Coordination \nServe as a point of contact between the executive team and employees, customers, partners, and board members. \nTrack and manage executive action items, ensuring follow-through across functions. \nSupport onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterly reviews). \nAssist in preparing materials for board meetings, investor updates, and high-level program reviews. \nOrganize and maintain executive files, documentation, and digital workspaces. \nExecution & Process Support \nAnticipate executive needs and proactively manage priorities, risks, and upcoming deadlines. \nImprove executive team operating cadence-help maintain calendars for Obeya, staff meetings, 1:1s, and program reviews. \nCoordinate travel logistics (domestic & international), itineraries, expense reports, and reconciliations. \nSupport planning and execution of company-wide events, all-hands meetings, and leadership communications. \nQualifications \nBasic expectations for this role include a minimum of: \n5+ years of experience as an Executive Assistant supporting senior executives (C-suite, Founder, President, VP, or equivalent). \nExceptional organizational, time-management, and prioritization skills. \nStrong written and verbal communication abilities; ability to craft polished, executive-ready content. \nHigh emotional intelligence, discretion, and ability to maintain confidentiality at all times. \nDemonstrated ability to work in fast-paced, dynamic environments with shifting priorities. \nProficiency with Microsoft Office, Teams, Planner, and modern productivity tools. \nOur ideal candidate has: \nExperience supporting executives in aerospace, defense, manufacturing, or technology fields. \nExperience managing complex cross-functional workflows or executive-level project support. \nFamiliarity with government contracting, program reviews, or technical organizations. \nExperience organizing leadership offsites or board-level meetings. \nPay range for this role\n$84,000—$114,000 USD\nWhat's in it for you:\nBenefits: \nCompetitive total compensation package \nComprehensive benefit package options include medical, dental, vision, life, and more.\n401k with company-match \n3 weeks of paid time off each year\n40 hours of sick time\n12 annual company holidays\nWhy Join Zone 5 Technologies?\nInnovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.\nCollaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.\nCareer Growth: Opportunities for professional development and career advancement.\nIf you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team! \nIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. \nZone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.","description_format":"text","description_chars":5068,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-11T01:26:29Z"},{"event":"close","at":"2026-10-02T08:16:09Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":114000,"is_top_pay":true},"html_url":"https://alion.io/job/zone5technologies-executive-assistant","json_url":"https://alion.io/job/zone5technologies-executive-assistant.json","meta":{"generated_at":"2026-10-04T03:04:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4655,"day_limit":5000,"remaining_today":345,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}