B-CPT-11559 Bilingual Construction Operations & Project Coordination Virtual Assistant

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Title: B-CPT-11559 Bilingual Construction Operations & Project Coordination Virtual Assistant

Independent Contractor - CPT-11559 Construction Operations & Project Coordination Virtual Assistant/Business Support VA/Entry-Advanced Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

A growing Colorado-based custom home building and concrete business is seeking a full-time bilingual VA to support daily field communication, crew coordination, project follow-up, and back-office construction operations.

The VA will serve as a communication link between the owner, largely Spanish-speaking field crews, subcontractors, vendors, and clients when necessary. The immediate priority is creating a consistent daily flow of information across multiple active job sites, including morning coordination, progress follow-up, and end-of-day reporting.

As the VA becomes familiar with the business, responsibilities will expand into estimates, project scopes, material planning, vendor coordination, and other operational support.

Construction experience is not required. The client places greater importance on communication, listening, adaptability, follow-through, and the ability to process information accurately.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Field Communication & Daily Coordination

• Communicate daily with Spanish-speaking crews, subcontractors, and team leads
• Conduct morning, midday, and end-of-day check-ins as needed
• Communicate schedules, priorities, project changes, and other job information
• Follow up throughout the day on progress, outstanding items, and delays
• Coordinate routine communication with vendors and clients when directed
• Adapt communication appropriately between the owner, crew leaders, field workers, vendors, and clients
• Assist field crew members with timekeeping-system access and troubleshooting, including reviewing screenshots of login issues and helping workers resolve difficulties using the system.
• Remind crew members to clock in and follow the established timekeeping process, escalating recurring access or compliance issues to the owner as needed.
• Follow up with crew members to ensure they consistently follow established procedures and complete assigned responsibilities.
• Receive crew notifications regarding absences, schedule changes, and time-off requests, and record approved changes on the shared calendar.
• Communicate directly with crew members by phone or text to coordinate schedule updates, task assignments, and required follow-ups.

Project & Back-Office Support

• Collect job-site updates, photos, completed-work information, and equipment status
• Prepare organized end-of-day reports for owner review and next-day planning
• Assist with estimates using existing templates and previous project information
• Help prepare project scopes and material lists
• Build online material/vendor carts for owner review and approval
• Maintain project spreadsheets, files, cost-code information, and supporting documentation
• Assist with Contractor Foreman if implemented by the business
• Review weekly crew timekeeping reports and summarize recorded hours for the owner's review.
• Organize and maintain the owner's existing business contacts and contact database to make information easier to retrieve and use.
• Help organize and analyze operational information across the business to identify gaps, unnecessary manual work, and opportunities to improve day-to-day processes.
• Assist with reviewing and improving the business's timekeeping workflow, including evaluating the practical use and cost of available time-tracking solutions.
• Ensure crews submit required end-of-day photos, material requirements, and job-site updates for next-day planning.
• Follow up on missing job-site information and documentation to ensure required updates are received on time.

AI & Administrative Support

• Use Claude and other approved AI tools to support estimates, scopes, material planning, templates, and administrative work
• Work from existing examples and processes to create repeatable workflows
• Help document recurring processes as the position develops
• Organize information currently managed directly by the owner
• Assist with additional construction operations and administrative tasks as assigned
• Help build, implement, and monitor operational systems developed with the owner, ensuring that new workflows are put into practical use rather than remaining as plans or templates.
• Compare AI-generated outputs when appropriate, identify missing or inconsistent information, and collaborate with the owner to refine the approach used for estimating, blueprint interpretation, and related business tasks.
• Help implement established procedures across the field team, monitor compliance, and follow up when assigned processes are not consistently followed.
• Coordinate with the owner to improve accountability for recurring responsibilities and operational workflows.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• Bilingual English-Spanish required
• Strong verbal communication and active-listening skills required
• Administrative, operations, or project-coordination experience strongly preferred
• Strong organization and follow-up skills required
• Google Workspace experience required
• AI literacy strongly preferred
• Construction, home building, contracting, or project-management experience is a plus but not required
• Estimating, materials, purchasing, or vendor-coordination experience is a plus

IDEAL CANDIDATE PROFILE

• Excellent communicator in both English and Spanish
• Strong listener who can accurately process and relay information
• Persistent and dependable with follow-up
• Comfortable communicating with field crews and different personalities
• Organized and able to manage information across multiple projects
• Adaptable, proactive, and comfortable learning new processes
• AI-literate and willing to use AI extensively in daily work
• Interested in a long-term role with a growing construction business

APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED

• Google Workspace
• Google Drive / Google Sheets
• Claude / AI Productivity Tools
• Contractor Foreman - Experience a Plus
• Online Vendor / Purchasing Platforms

Work Schedule

• Contracted Hours per Week: 50 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: 6:00 AM - 5:00 PM (1 hour unpaid lunch) MST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior, and Advanced Level
• Contracted Hours per Week: 50 hours/week
• Daily Working Time: 6:00 AM - 5:00 PM (1 hour unpaid lunch) MST
• Scheduled Working Days: Monday-Friday
• REPORTING TO/POC: To Be Determined
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English & Spanish Required
• ACCENT PREFERENCE: Level A-B (Strong English & Spanish Communication Required)
• REGION PREFERENCES: Nearshore / Latin America

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!