Admin - Solar Cell

Role Summary

The Administrative Officer provides comprehensive administrative and clerical support to

the operations, engineering, and project teams. This role ensures smooth day-to-day o1ice

activities, maintains accurate records, assists with document preparation, and supports

coordination between departments to enable e1icient project execution.

Key Responsibilities

Office Administration & Document Control

• Organize and maintain project and office files (contracts, purchase orders, reports).
• Prepare and format documents, letters, and meeting minutes.
• Ensure all records are properly archived and easily retrievable.

Procurement & Finance Support

• Create purchase requests and coordinate with Procurement for ordering materials and

supplies.

• Collect and submit invoices, receipts, and payment requests to the Finance team.
• Monitor petty cash usage and prepare expense reports.

Scheduling & Coordination

• Arrange internal and external meetings, including room bookings and preparation of

materials.

• Assist in coordinating travel and accommodation for PM and engineering teams.
• Follow up on project documentation with suppliers, subcontractors, and clients as

required.

Communication

• Answer and direct incoming phone calls and emails.
• Serve as the point of contact for general administrative inquiries.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2-3 years of experience in administrative roles (experience in construction,

engineering, or installation companies is an advantage).

• Proficient in MS O1ice (Excel, Word, Outlook).
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Preferred Attributes

• Experience handling basic procurement or finance administration.
• Familiarity with document control practices.
• Positive attitude and willingness to support diverse tasks.