Junior Finance & Support Coordinator

Introduction About the Role

An established professional services organisation is seeking a detail-oriented, organised, and proactive Junior Finance & Support Coordinator to join its team.

The successful candidate will provide hands-on support with financial administration, payroll processing and coordination, preparation of quotations, invoicing, payment tracking, financial reconciliations, and financial reporting.

The role also includes assisting with RFQs, tender applications, supplier registrations, compliance documentation, and general operational administration.

Duties & Responsibilities . Finance, Invoicing & Reconciliations

• Prepare, issue, and maintain accurate client invoices, quotations, and statements.
• Assist with monthly invoicing cycles and ensure invoices are issued accurately and on time.
• Perform and assist with bank, supplier, client account, and invoice reconciliations.
• Track outstanding invoices, payments, and debtor balances.
• Assist with following up on outstanding client payments.
• Capture and maintain financial transactions, receipts, and payment records.
• Prepare payment schedules and supporting financial documentation.
• Assist with monitoring expenditure, operational costs, and budgets.
• Maintain weekly and monthly financial trackers and reports.
• Identify and report financial discrepancies for resolution.

2. Payroll Administration & Coordination

• Assist with the preparation and processing of monthly payroll.
• Collect, verify, and consolidate employee and contractor payroll information.
• Assist with reviewing timesheets, hours worked, allowances, deductions, and payroll adjustments.
• Support payroll calculations and reconciliation of payroll schedules.
• Assist with preparing payroll reports and payment schedules.
• Maintain accurate payroll records and supporting documentation.
• Assist with payroll-related queries and corrections.
• Support the administration of PAYE, UIF, and other applicable statutory payroll requirements.
• Ensure payroll information is handled accurately and confidentially.

 

3. Quotations, RFQs & Tender Administration

• Prepare and coordinate client quotations and pricing schedules.
• Assist with RFQ responses, tender applications, and supporting documentation.
• Maintain accurate quotation and tender submission registers.
• Assist with supplier registrations and compliance documentation.
• Monitor submission deadlines and follow up on outstanding requirements.
• Ensure that quotations and tender submissions are accurate, complete, and professionally presented.
• Provide administrative support for business development submissions.

4. Financial Compliance & Recordkeeping

• Maintain organised financial and operational records.
• Assist with preparing documentation for financial reviews and audits.
• Maintain supplier, client, and statutory compliance records.
• Support VAT and other financial administration requirements.
• Ensure accurate filing, document management, and confidentiality of financial information.

5. General Administrative & Operational Support

• Prepare financial spreadsheets, reports, and correspondence.
• Update and maintain internal trackers and reporting schedules.
• Coordinate outstanding finance and administrative tasks.
• Support procurement and supplier administration.
• Provide general operational support to management and other departments.

Desired Experience & Qualification Minimum Qualifications & Experience

• Diploma or Degree in Accounting, Finance, Financial Management, Cost and Management Accounting, or a related qualification.
• 1–3 years of relevant experience in finance administration, accounting support, bookkeeping, payroll administration, or a similar role.
• Practical knowledge of invoicing, quotations, reconciliations, and financial recordkeeping.
• Good Microsoft Excel skills, including formulas and financial spreadsheets.
• Proficiency in Microsoft Word, Outlook, and other Microsoft Office applications.
• Exposure to Sage, Pastel, Xero, or similar accounting and payroll systems will be advantageous.
• Basic knowledge of PAYE, UIF, VAT, and financial compliance requirements.
• Experience with RFQs, tender administration, or supplier registrations will be advantageous.

Required Skills & Competencies

• Strong numerical and analytical skills.
• Excellent attention to detail and financial accuracy.
• Strong organisational and time-management abilities.
• Ability to manage deadlines and multiple responsibilities.
• Professional communication and interpersonal skills.
• High levels of integrity, confidentiality, and accountability.
• Ability to work independently and collaboratively.
• Proactive problem-solving skills.
• Willingness to learn and develop within a finance and operations environment.

Interested? Ideal Candidate

We are looking for a junior finance professional who is confident working with numbers, spreadsheets, invoices, quotations, payroll information, and reconciliations.

The ideal candidate must be organised, accurate, dependable, and willing to take ownership of assigned tasks while developing their experience across finance, payroll, and business administration.

How to Apply

Interested candidates should submit an updated CV highlighting their qualifications, relevant finance experience, accounting software knowledge, and practical exposure to invoicing, payroll, quotations, and reconciliations.

Only shortlisted candidates will be contacted