Senior Administrative Assistant

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology, and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.

Responsibilities:

• Provide advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitor and prioritize executives’ email, highlight, action and routinely author responses.
• Coordinate and maintain departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follow company purchasing and other established procedures.
• Use intermediate to advanced software skills to perform assigned work. Use and understand Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinate new employee office setups and onboarding.
• Professionally interact with high level executives.
• Consistently handle confidential or business-sensitive information.
• Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identify and resolve scheduling conflicts.

• High School diploma or equivalent.
• Minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent.
• Proficiency with AI tools.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, and an understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Build strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learn quickly and can change courses quickly when needed.
• Open to suggestions and innovations for improvement.
• Professional demeanor and ability to maintain confidentiality.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html