Store Controller (6 month contract)

We focus on perfection, on finding the absolute top executive for your recruitment needs. Where other agencies may hire for every role within an organization or across a number of verticals, we have selected to remain within specific industries.

Our niche approach ensures that we know and understand your requirements and have the right relationships and expertise to find the perfect executive or perfect placement for every candidate.

We are seeking a reliable, organised and detail-oriented Store Controller to manage the receipt, storage, control and dispatch of company stock, tools, equipment and materials. The successful candidate will be responsible for maintaining accurate inventory records, verifying incoming and outgoing stock, conducting stocktakes, managing stock movements and ensuring that all company assets are properly recorded and accounted for.

Stock accountability, accuracy and integrity are critical requirements of this position. The successful candidate must ensure that all stock received, issued, returned, transferred or dispatched is properly authorised, documented and recorded in the relevant stock management system. The role requires someone who takes ownership of their responsibilities, follows established procedures and proactively identifies and reports discrepancies to safeguard company assets and support the operational needs of the business.

Inventory and Stock Control

• Receive, inspect and verify incoming stock, tools, equipment and materials against purchase orders, delivery notes and other supporting documentation.
  
• Ensure that all stock received, issued, returned or transferred is accurately recorded in the relevant stock management system.
  
• Conduct regular stocktakes and cycle counts to verify physical stock against recorded inventory levels.
  
• Investigate and report stock discrepancies, shortages, damaged goods and unexplained losses promptly.
  
• Monitor stock levels and notify management of low-stock items, potential shortages and items requiring replenishment.
  
• Ensure stock is issued only to authorised employees, technicians or contractors and that all transactions are supported by the necessary documentation.
  
• Maintain accurate stock balances and ensure that inventory records are updated promptly following every stock movement.
  

Stock Accountability and Asset Control

• Take responsibility for maintaining accurate records of all stock, tools, equipment and materials under the control of the stores department.
  
• Ensure that all stock movements, including receipts, issues, returns, transfers and dispatches, are properly authorised and documented.
  
• Verify quantities and item descriptions before accepting, issuing or dispatching stock.
  
• Ensure that no stock is released without the required authorisation and supporting documentation.
  
• Reconcile physical stock counts against stock management system records and investigate any differences.
  
• Report missing stock, unexplained variances, damaged items, suspected losses or irregularities to management immediately.
  
• Assist management with stock investigations and provide accurate records and supporting documentation when required.
  
• Maintain the integrity and accuracy of stock management systems by preventing unauthorised transactions, duplicate entries and incorrect stock adjustments.
  
• Safeguard company assets against loss, theft, damage, misuse and unauthorised removal.
  
• Follow company stock control procedures and ensure that all transactions are recorded honestly, accurately and transparently.
  

Storage and Organisation

• Ensure that stock, tools, equipment and materials are stored safely in their designated locations.
  
• Maintain a clean, organised and clearly labelled storeroom or storage area.
  
• Apply appropriate stock rotation principles, including First In, First Out (FIFO), where applicable.
  
• Ensure that stock is handled and stored correctly to prevent damage, deterioration or unnecessary wastage.
  
• Maintain clear identification and organisation of stock to enable efficient locating, picking and issuing.
  
• Monitor the condition of stored items and report damaged or unsuitable stock to management.
  

Dispatch and Distribution

• Pick, pack and prepare stock, tools, equipment and materials for collection or delivery.
  
• Verify quantities and item descriptions against approved requisitions, job allocations or dispatch documentation.
  
• Ensure that all goods issued or dispatched are accurately recorded in the stock management system.
  
• Prepare and maintain the necessary dispatch notes, issue slips and delivery documentation.
  
• Coordinate with drivers, logistics providers, technicians, contractors and internal departments to facilitate timely distribution.
  
• Follow up on outstanding deliveries, returns and items awaiting collection.
  
• Ensure that returned tools, equipment and unused materials are inspected, recorded and returned to their designated storage locations.
  

Record-Keeping and Documentation

• Maintain accurate records of all stock received, issued, returned, transferred and dispatched.
  
• File and maintain delivery notes, purchase orders, stock requisitions, invoices and other relevant documentation.
  
• Capture stock transactions accurately in stock management programmes, inventory systems or electronic spreadsheets.
  
• Ensure that stock records are complete, up to date and readily available when required.
  
• Assist with internal and external audits by providing accurate inventory records and supporting documentation.
  
• Identify and correct administrative errors in stock records in accordance with company procedures and the required authorisation processes.
  
• Ensure that all stock movements can be traced to the relevant transaction and supporting documentation.
  

Housekeeping, Health and Safety

• Maintain a clean, orderly and safe working environment.
  
• Ensure that stock is stored securely and stacked safely to prevent damage, injury or obstruction.
  
• Follow company health and safety procedures and the safe handling requirements applicable to stock, tools and equipment.
  
• Report unsafe conditions, damaged equipment and potential hazards promptly.
  
• Maintain appropriate security and access control within the storeroom or storage areas.
  
• Perform routine stock handling and movement safely and in accordance with company procedures.
  

Internal Support and Communication

• Issue stock, tools and equipment to authorised personnel in accordance with approved requests.
  
• Communicate professionally with suppliers, drivers, technicians, contractors and internal departments.
  
• Provide accurate updates regarding stock availability, outstanding orders, returns and potential shortages.
  
• Assist with stock investigations, audits, stocktakes and inventory system updates.
  
• Support operational teams by ensuring that the required materials and equipment are available when needed.
  
• Perform other reasonable duties related to stock control, stores administration and operational support as assigned by management.