Technical Engineering Clerk

• Provide comprehensive administrative and clerical support to the Department Head to ensure smooth daily operations.

• Perform routine clerical and administrative tasks in accordance with departmental procedures.

• Maintain departmental timekeeping records, filing systems, and employee documentation.

• Process employee-related transactions, including leave requests, expense reimbursements, vendor payments, and gate passes.

• Prepare, type, edit, and format reports, letters, official correspondence, and other administrative documents.

• Record meeting minutes and take dictation as required.

• Manage calendars, schedule meetings and appointments, and coordinate travel arrangements.

• Screen and direct incoming telephone calls, welcome visitors, and respond to inquiries professionally.

• Receive, organize, and distribute incoming mail and correspondence.

• Review, edit, and format documents to ensure accuracy and consistency.

• Operate office equipment and maintain administrative systems and procedures.

• Serve as the primary point of contact between the Department Head, direct reports, and internal and external stakeholders.

• Monitor, order, and maintain office supplies to support departmental operations.

• Perform additional administrative and clerical duties as assigned by the Department Head.

Requirements

• Education: Qualification in one of the following disciplines:

• Business Administration

• Office Administration

• Secretarial Studies

• Accounting

• Management Information Systems (MIS)

• Marketing

• Language Proficiency: English proficiency is mandatory for all candidates.

• Strong knowledge of office administration, clerical procedures, and document management.

• Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.

• Experience in maintaining filing systems, timekeeping records, and administrative documentation.

• Ability to process employee-related transactions, expense reimbursements, leave requests, and vendor payments.

• Strong organizational and time management skills, with the ability to manage multiple tasks effectively.

• Excellent written and verbal communication skills.

• Ability to coordinate meetings, appointments, and travel arrangements.

• Strong attention to detail and accuracy in preparing and reviewing official documents.

• Ability to maintain confidentiality when handling sensitive departmental and employee information.

• Strong interpersonal skills and ability to coordinate effectively with internal and external stakeholders.

• Ability to work independently, prioritize tasks, and meet deadlines.