Office Manager

Role Overview

Academy Bus is seeking an Office Manager to join our West Palm Beach team. In this multi-faceted role, you will support the General Manager, Safety, and Operations teams. Your primary focus will be managing human resources administration, office operations, and day-to-day administrative tasks in a fast-paced environment.

Earn an annual salary of $55,000-$60,000. Pay rate commensurate with experience level.

Desired Characteristics:

• Multitasker: Thrives under pressure in a fast-paced environment.
• Organized: Possesses strong attention to detail and accuracy.
• Results-Driven: Acts as a collaborative team player with a strong work ethic.
• Adaptable: Demonstrates flexibility in managing changing priorities.
• Discreet: Maintains strict confidentiality regarding sensitive information.

Core Responsibilities:

Human Resources & Recruiting Administration

• Employee Relations: Serve as a point of contact for employee questions, track attendance, and facilitate open communication.
• Full-Cycle Recruitment Support: Manage candidate flow including walk-ins, phone inquiries, application reviews, interview scheduling, and candidate communication.
• Pre-Employment Screening: Coordinate background checks, motor vehicle reports (MVR), drug testing, and physicals.
• HR System Management: Update HR systems and process paperwork for hiring, terminations, status changes, and leaves of absence.
• Onboarding & Benefits: Assist with benefits enrollment and track eligibility for sign-on or referral bonuses.
• Compliance: Create and maintain driver qualification files and official employee documentation.
• Uniform Management: Coordinate the ordering and replenishment process for new hire uniforms.

Financial & Payroll Support

• Payroll Coordination: Review charter paperwork and schedules, track time-off requests, and provide impact notes to the payroll department.
• Accounting Support: Assist with localized accounts payable (AP), accounts receivable (AR), and petty cash management.

Office & Operations Support

• Office Maintenance: Order office supplies and coordinate office cleaning services.
• Data Entry: Input mileage and fuel data into the maintenance tracking system.
• General Support: Perform other administrative tasks as assigned by leadership.

Requirements:

• Software Skills: Proficiency in Microsoft Office (Outlook, Word, and Excel).
• General Experience: Proven experience in administrative or operations support roles.
• Preferred Experience: Prior administrative support experience in HR or recruiting is highly desired

Health Insurance and Benefits Offered Include:

• Medical, Dental, Vision, Prescription and Life insurance
• Supplemental coverages
• 401K plan
• Paid Time off and Holiday Pay

Academy is an EEO.