Project Coordinator

Description

Project Coordinator

Location: San Diego, CA

Position Summary

ActioNet is seeking a full-timeProject Coordinator to support a Navy lab modernization effort in San Diego, CA. The Project Coordinator is the single day-to-day execution coordinator for the program: driving the milestone schedule, coordinating vendors and acquisitions, tracking approvals and funding ceilings, and keeping deliverables, property records, and status reporting current. Coordination duties span the program’s workstreams, including the acquisition and integration of modern compute, GPU, networking, and laboratory infrastructure and the execution of Government-approved training courses. This is a full-time, W2 salaried position.

Employment Details

• Type: Full-Time (40 hours/week), W2 salaried
• Location: San Diego, CA (hybrid with on-site presence)
• Duration: 12-month period of performance with potential for follow-on work
• Salary range: $75,000-$100,000 annually, commensurate with experience
• Clearance: Active DoW Secret clearance preferred; at minimum, U.S. citizenship and the ability to obtain and maintain a Secret clearance and customer site access

Key Responsibilities

The coordinator owns day-to-day execution coordination for the program:

Program coordination and execution (approximately 45%):

• Maintain the program milestone schedule; coordinate the activities, inputs, and reviews each milestone depends on and assemble its acceptance documentation
• Prepare and route approval requests for individual activities and acquisitions; track each action from Government approval through completion
• Support budget and ceiling tracking against the program’s Not-to-Exceed allowances; maintain execution status against approved plans
• Prepare status reports, meeting minutes, risk and action-item tracking for Government reviews; coordinate stakeholder communications across the Government, ActioNet, and vendor teams
• Maintain program records: deliverable logs, correspondence, approval files, and documentation supporting acceptance events

Acquisition and integration coordination (approximately 35%):

• Support development of the OEM-supported hardware acquisition baseline and bill of materials: coordinate vendor quotations, configuration confirmations, and approval packages
• Track procurement actions from Government approval through order, shipment, and receipt; coordinate delivery inspection and maintain serial-numbered property and inventory records
• Maintain the integration schedule and coordinate installation, configuration, and test activities with the engineering team and the customer
• Track software license acquisitions, registrations, renewals, and true-up actions

Training execution coordination (approximately 20%):

• Coordinate the execution of Government-approved training courses: vendor quotations and proposals, enrollments and subscription activations, scheduling, and delivery logistics
• Maintain the training execution plan and calendar, participant rosters, completion records, and training status against the approved ceilings

Required Qualifications

• 5+ years of project or program coordination experience - schedules, milestones, approvals, vendor actions, and status reporting - preferably supporting Department of War (DoW) programs; 3+ years considered with direct DoW program support experience and demonstrated independent execution
• Demonstrated experience coordinating vendors: obtaining quotes, tracking orders, and managing delivery and receiving documentation
• Strong organizational and records-management skills - rosters, inventories, schedules, and status trackers
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) and collaboration tools (SharePoint or Teams)
• Clear written and verbal communication appropriate for Government stakeholders
• U.S. citizenship and eligibility for a DoW Secret clearance

Preferred Qualifications

• Experience supporting Navy or other DoW laboratory, engineering, or IT modernization programs
• Familiarity with coordinating training execution (enrollments, vendor training channels, completion tracking)
• Exposure to IT hardware/software procurement, property accountability, or configuration management practices
• Active Secret clearance

Oversight and Growth Path

The Project Coordinator works with day-to-day independence under ActioNet corporate program-management oversight and quality review provided as part of our standard practice. The position offers growth into broader program responsibilities as the program expands, including potential advancement into program management for candidates who demonstrate strong execution ownership.

ActioNet is an Equal Opportunity Employer. Employment is contingent upon successful completion of a background investigation and, where required, Government clearance processing and customer site-access approval.

ActioNet is a CMMI-DEV Level 4, CMMI-SVC Level 4, ISO 20000, ISO 27001, ISO 9001, HDI-certified, woman-owned IT Solutions Provider with strong qualifications and expertise in Agile Software Engineering, Cloud Solutions, Cyber Security and IT Managed Services. With 26+ years of stellar past performance, ActioNet is the premier Trusted Innogrator!

Core Capabilities:

Advanced and Managed IT Services

Agile Software Development

DevSecOps

Cybersecurity

Health IT

C4ISR & SIGINT

Data Center Engineering & Operations

Engineering & Installation

Why ActioNet?

At ActioNet, our Passion for Quality is at the heart of everything we do:

Commitment to Employees: We are committed to making ActioNet a great place to work and continue to invest in our ActioNeters.

Commitment to Customers: We are committed to our customers by driving and sustaining Service Delivery Excellence.

Commitment to Community: We are committed to giving back to our community, helping others, and making the world a better place for our next generation.

ActioNet is proud to be named a Top Workplace for the thirteen year in a row (2014 - 2026). We have a 98% customer retention rate. We are passionate about the inspirational missions of our customers, and we entrust our employees and teams to deliver exceptional performance to enable the safety, security, health, and well-being of our nation.

What's in It For You?

As an ActioNeter, you get to be part of an exceptional team and a corporate culture that nurtures mutual success for our customers, employees, and communities. We give you the tools to be successful; all you need to do is bring your best ideas, your energy, and a desire to develop your skills, experience, and career. Are you ready to make a difference?

Full-Time Employees are eligible to participate in our ActioNet’s Benefits Program:

Medical Insurance

Vision Insurance

Dental Insurance

Life and AD&D Insurance

401(k) Savings Plan

Education and Professional Training

Flexible Spending Accounts (FSA)

Employee Referral and Merit Recognition Programs

Employee Assistance and Identity Theft Protection

Paid Holidays: 11 per year

Paid Time Off (PTO)

Disability Insurance

********Direct Applicants, only. No Agencies, No third-party recruiters, please********