Administrative Specialist CL3 - Oxford County
The University of Maine Cooperative Extension is seeking an organized, collaborative, and customer-focused Administrative Support Specialist CL3 to serve as the administrative hub of our Oxford County office. This position plays a vital role in supporting the faculty, staff, volunteers, and community partners who deliver research-based educational programs that strengthen Maine's communities. The successful candidate will coordinate office operations, manage financial and administrative processes, support educational events and volunteer programs, and provide exceptional service to clients across Oxford County. If you enjoy building relationships, solving problems, keeping complex projects organized, and contributing to meaningful work that makes a difference across your community, we encourage you to apply. Full-time, regular position, 40 hours per week, 5 days per week. Normal daily work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. This position pays $21.93/hour, or applicable transfer rate in accordance with the ACSUM collective bargaining agreement.
About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.
Who We Are:
The University of Maine Cooperative Extension has been a vital resource for over 100 years, connecting communities with university research to improve lives across the state. Our focus areas include the Maine Food System and Positive Youth Development through 4-H programs, delivered by a network of experts based in county offices statewide.
We pride ourselves on being an equitable, sustainable, and enjoyable workplace, and we welcome diverse perspectives and experiences. We also believe in work and life balance and offer benefits to support you. Learn more about our mission and work at extension.umaine.edu.
Knowledge and Skill Qualifications We Are Looking For:
Required:
These are required knowledge and skills so be sure that you demonstrate how you meet each one in your resume or cover letter.
- 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.
- Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
- Ability to communicate effectively using oral, written and electronic methods.
- Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
- Experience in handling office bookkeeping, Quickbooks preferred; bank deposits; reconciliation of accounts and processing confidential information.
- Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.
Preferred:
These are preferred knowledge and skills we are looking for but do not exclude you from the job if you don’t have this experience.
- Knowledge of University of Maine Cooperative Extension and its educational programs.
- Experience with UMaine’s General Ledger and MaineStreet systems.
- Ability to maintain moderately complex databases.
- Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.
Work Environment / Dynamics:
Position will be an in-office role based in the Oxford County Extension office located in South Paris as the primary point of contact for clients, faculty, staff and volunteers.
Benefits:
Benefits are an important part of your total compensation. The University of Maine System (UMS) strives to provide high-quality, affordable, family-friendly benefit options to meet the needs of our diverse workforce. This benefits-eligible part-time position offers a competitive package that may include paid time off, retirement plan participation, tuition benefits, and access to health and wellness programs, in accordance with University policies and eligibility requirements.
Other Information:
To be considered for this position you will need to “Apply” and upload the documentation listed below:
1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.
Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
For full consideration, materials must be submitted by 4:30 pm on September 25th, 2026.
For questions about the search, please contact search committee chair: Kerry Chasteen, [email protected].
The successful applicant is subject to appropriate background screening.
The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.
Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.