Project Manager - Advantage HQ

About the role:

We’re looking for a proactive and detail-oriented Project Manager to help with administrative tasks, support all internal business streams, and work directly with our client partners. This role is ideal for someone who thrives in a fast-paced, dynamic environment and has a strong passion for both organization and client satisfaction.

About us:

Advantage HQ is a tech-enabled growth firm helping leading brands scale profitably and predictably. We combine full-service performance marketing with proprietary tech, including:

• A creator marketplace managing over 80,000 influencer partnerships monthly
• An AI-powered platform to streamline discovery, outreach, and whitelisting
• Proven playbooks in influencer marketing, paid media, performance creative, and CRO

We’re trusted by 200+ high-growth DTC brands across beauty, wellness, lifestyle, and health. Our team of 100+ growth operators, analysts, and creatives manages over $500M in annual media spend and drives meaningful bottom-line impact for our partners.

Responsibilities:

• Manage day-to-day administrative tasks such as scheduling meetings, organizing files, and preparing reports for management.
• Oversee internal project management tools to ensure tasks and deliverables are on track.
• Assist in onboarding new clients, ensuring that contracts and statements of work (SOWs) are processed promptly.
• Prepare and organize documents, decks, and presentations for internal and client-facing meetings.
• Coordinate multiple projects across different business streams, ensuring alignment with timelines, budgets, and KPIs.
• Manage project timelines, workflows, and resources to deliver campaigns on time.
• Communicate project progress and updates to internal teams and external clients regularly.
• Identify potential risks and proactively work with teams to mitigate them.
• Serve as a key point of contact for clients to provide status updates and assist with day-to-day inquiries.
• Collaborate closely with client partners to understand their needs and ensure the timely delivery of services.
• Ensure client satisfaction by responding to questions, concerns, and requests in a timely and professional manner.
• Gather client feedback to continuously improve service delivery and campaign outcomes.
• Act as a liaison between various departments including creative, strategy, and performance teams to ensure seamless project execution.
• Support the account management team in maintaining strong relationships with clients and helping deliver high-quality marketing campaigns.
• Participate in team meetings to align on project goals, milestones, and responsibilities.
• Help track and measure key performance indicators (KPIs) for both client campaigns and internal operations.
• Assist in preparing performance reports and analytics to share with clients.
• Organize and maintain accurate records for all projects, including client information, timelines, and deliverables.

Ideal candidate profile

• 2-5 years of project management experience, preferably in a marketing or agency environment.
• Exceptional attention to detail, with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills; able to work effectively with clients and cross-functional teams.
• Proficient in project management software (e.g., Asana, Monday.com) and G-Suite.
• Ability to work efficiently under tight deadlines while maintaining a high level of accuracy and professionalism.
• A proactive mindset with the ability to anticipate needs and offer creative solutions.
• Demonstrated experience in client-facing roles, with a passion for delivering exceptional service.

Compensation:

The compensation range is $900-$1,300 USD a month.

This role is a contracted role, candidates should be prepared to operate as self-employed contractors.

Location:

All of our team is working completely remotely. Yes, that’s right! Work remotely from wherever you want! We’ll make sure your working experience is as comfortable as possible!