Document Control Specialist II

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AECOM is seeking a Document Control Specialist II to support our Transportation Construction Management team in Houston, Texas. In this role, you will play an important part in maintaining the organization, accuracy, and timely distribution of project documentation across transportation infrastructure construction projects. Working closely with construction managers, resident engineers, inspectors, project managers, contractors, and client representatives, you will help ensure project records are properly maintained, communications are documented, and critical project information is accessible throughout the project lifecycle.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple documentation workflows in a fast-paced construction environment. This position will support the administration and tracking of Requests for Information (RFIs), change orders, submittals, meeting minutes, comment logs, construction correspondence, inspection records, material testing results, invoicing, and other project-related documentation. Strong communication skills, proficiency with document management systems, and an understanding of construction project administration are essential to success in this role.

Key Responsibilities

• Manage, organize, track, and maintain project documentation to support transportation construction management and construction inspection teams.
• Maintain RFI logs, submittal logs, change order logs, comment logs, and other project tracking registers, ensuring information is accurate and updated regularly.
• Coordinate the preparation, distribution, and documentation of project meeting minutes, including tracking action items, responsible parties, and follow-up activities.
• Receive, review, process, and distribute construction correspondence, contractor submittals, RFIs, change orders, field reports, and other project communications.
• Maintain comprehensive electronic and hard-copy project files in accordance with AECOM and client document control procedures.
• Assist with reviewing and processing contractor payment applications, project invoices, supporting documentation, and other financial records.
• Track and maintain construction quality documentation, including material testing results, laboratory reports, inspection records, nonconformance reports, and related project deliverables.
• Monitor document review and approval workflows to help ensure project information is distributed to the appropriate stakeholders within established deadlines.
• Support the preparation and organization of project reports, progress documentation, construction records, and project closeout packages.
• Coordinate with project managers, construction managers, resident engineers, inspectors, contractors, and client representatives to resolve documentation discrepancies and obtain outstanding information.
• Assist with maintaining project schedules, correspondence records, distribution lists, and other administrative tracking tools.
• Ensure project documentation is complete, properly version-controlled, readily retrievable, and maintained in accordance with contractual and regulatory requirements.

Minimum Requirements

• BA/BS + 2 or more years of relevant experience or demonstrated equivalency of experience and/or education

Preferred Qualifications

• Associate's or bachelor's degree in Business Administration, Construction Management, Office Administration, or a related field.
• 6+ years of experience providing document control, project administration, or project coordination support within the construction, engineering, or infrastructure industry.
• Experience supporting transportation construction management projects, including familiarity with construction documentation, contractor correspondence, RFIs, submittals, change orders, and project closeout processes.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint, as well as experience using electronic document management systems and construction management platforms such as Procore.
• Demonstrated ability to maintain document control logs, prepare meeting minutes, track action items, manage comment resolution, and coordinate the timely processing of project documentation.
• Experience tracking construction invoices, contractor payment applications, material testing results, inspection documentation, and other project records, with strong attention to detail and the ability to manage multiple priorities in a deadline-driven environment.

• This role does not provide Visa Sponsorship.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.