Executive Assistant
Job Title: Executive Assistant
Job Type: Full-Time, Remote
Working Hours: Monday to Friday, 9AM - 5PM U.S. Eastern Time
Salary: USD $1,600-$2,000/month (salary based on assessment)
Location: LATAM
About the Company
Our client is a growing finance and business advisory firm focused on supporting food and beverage consumer brands with financial planning, analysis, and strategic decision-making. They partner closely with founders and leadership teams to build scalable financial systems, improve decision-making, and support sustainable growth through hands-on financial planning and analysis.
Their approach combines deep industry expertise with strategic financial guidance, helping emerging and growing brands gain the visibility and insights needed to scale successfully.
About the Role
We’re looking for a highly organized and proactive Executive Assistant to support an executive with inbox and calendar management, follow-ups, document organization, and basic reporting.
The ideal candidate can read and understand emails, determine the next step, handle routine matters independently, and escalate only items that require the executive’s input.
You’ll also prepare a brief daily summary of important emails, pending tasks, and follow-ups.
Key Responsibilities
Email & Inbox Management
Manage and organize the executive’s inbox daily
Read and understand emails and determine the appropriate next step
Handle routine emails independently when possible
Draft clear and professional email responses
Flag emails that require the executive’s input or decision
Prepare a daily summary of important emails, pending items, and follow-ups
Follow-Up & Task Management
Track deadlines, action items, and follow-ups
Take ownership of tasks that need to be completed later
Proactively follow up on outstanding items
Calendar Management
Manage the executive’s calendar and schedule
Handle meeting requests and rescheduling
Coordinate meetings and resolve scheduling conflicts
Keep the calendar organized and up to date
Document & File Organization
Organize files and documents in Google Drive and Dropbox
Save and organize documents received by email
Maintain clear and organized folder structures
Track documents that require the executive’s review
QuickBooks & Reporting
Run basic QuickBooks reports, including P&L and Balance Sheet
Export and organize reports as needed
Assist with basic administrative reporting
General Administrative Support
Organize templates, contracts, and other important documents
Support day-to-day administrative tasks
Keep systems and workflows organized
Anticipate needs and take initiative when possible
Required Skills & Experience
2+ years of experience as an Executive Assistant, Administrative Assistant, Administrative Associate, or similar role
Strong written English communication
Experience supporting an executive, founder, partner, or senior leader
Background working in consulting, professional services, or consumer-focused businesses
Experience managing email inboxes and calendars
Strong organizational and follow-up skills
Experience with Google Workspace, (Gmail and/or Outlook, Google Drive and/or Dropbox)
Familiarity with QuickBooks
Experience preparing financial or operational reports
Comfortable working with documents, reports, and spreadsheets
Ability to work independently and exercise good judgment
Ideal Candidate
The ideal candidate is someone who can become a trusted extension of the executive.
You are someone who:
Reads between the lines and understands context
Doesn't need to be told what to do with every email
Knows when to act and when to escalate
Writes thoughtful and polished emails
Keeps track of details and follow-ups
Protects the executive's time
Is proactive without overstepping
Can be trusted with sensitive information and day-to-day priorities