Document Controller

Role Purpose

The Projects Document Controller is responsible for managing all project-related documentation across multiple commercial projects within the group's business units. The role ensures that drawings, correspondence, submissions, approvals, registers, and reports are accurately maintained, properly tracked, and readily accessible.

The position involves coordinating with consultants, contractors, project teams, and internal stakeholders to ensure effective document control throughout the project lifecycle.

Key Responsibilities

• Maintain the central project documentation system, ensuring all records are accurately organized, updated, and accessible.
• Receive, review, register, scan, and distribute incoming and outgoing project documents, including drawings, RFIs, submittals, change requests, reports, and correspondence.
• Maintain drawing registers and ensure that only the latest approved versions are circulated.
• Monitor document workflows and ensure consultants and contractors submit documents in line with project requirements, formats, and deadlines.
• Track pending submissions and follow up with consultants, contractors, and relevant stakeholders to ensure timely document delivery.
• Ensure consistency in document naming conventions, numbering, filing structures, and version control.
• Maintain proper electronic and physical filing systems, ensuring document accuracy and compliance with company procedures.
• Support the Projects Manager and project team by providing updated documentation for meetings, approvals, and reporting.
• Prepare and maintain document status reports and submission registers for internal stakeholders.
• Archive superseded drawings, submissions, and correspondence for audit and future reference.
• Assist in compiling project handover documentation, including as-built drawings, O&M manuals, warranties, and authority closing documents.
• Maintain confidentiality and ensure appropriate control of sensitive project information.
• Support continuous improvement of document control procedures and filing systems.

Experience

• Minimum 3-5 years of experience in project document control within the construction or engineering sector.
• Experience managing multidisciplinary project documentation and coordinating with consultants and contractors.
• Familiarity with UAE construction documentation standards and authority submission requirements.
• Experience supporting client-side project teams or project management consultants (PMC) is preferred.

Education

• Diploma or bachelor's degree in engineering, Construction Management, Business Administration, or a related field.
• Document control training or certification is an advantage.

Why Join Ali & Sons?

• Be part of an established and diversified organization in the UAE.
• Work across multiple commercial real estate and facilities management projects.
• Collaborate with experienced project management and technical teams.
• Develop your expertise in project documentation and asset management.
• Benefit from opportunities for professional growth and career development.

Ready to Build Your Career with Ali & Sons?

If you have strong project documentation experience, excellent organizational skills, and the ability to manage complex documentation workflows, we encourage you to apply and become part of our team.