Executive Assistant

The role is to support the CEO and CFO with activities including calendar management, meetings and travel & logistic management. The successful candidate will be based in our Reading offices between 8:00am and 5:00pm Monday to Friday, with the option to work remotely on limited occasions when agreed with Line Manager. The role requires some out-of-hour support when the Executive team are in other time zones.

• Calendar Management: Managing complex diaries over multiple time zones involving frequent adjustments, prioritisation of competing interests, and strategic time management.
• Communications: High-level communication &relationship management, representing executives in sensitive / strategic interactions with both internal and external stakeholders.
• Decision Making & Autonomy: A high degree of discretion, confidentiality, decision-making and autonomy.
• Travel & Logistic Management: Manage domestic and international itineraries, proactively plan for contingencies ensuring frictionless travel experiences.
• Meeting Co-Ordination: Organise and support board-level meetings, events, co ordinating detailed logistics, catering ensuring a high standard of professionalism.
• Document Production: Produce reports, presentations, and briefing documents
• Executive Support: Supporting the Executive team & Head of Operations with Ad hoc requests.

Requirements

• Proven track record of providing support to Senior and Executive Managers in a fast paced and changing environment.
• Strong ability to multi-task, prioritise daily workloads and the flexibility to cope with changing tasks and priorities.
• Strong interpersonal skills and the ability to Influence at multiple levels in an organisation and with external stakeholders
• Highly organised individual and high attention to detail with a results-oriented mindset
• High levels of discretion and confidentiality,
• Ability to push back and manage critical situations as they arise.
• Excellent decision-making skills and ability to work on own initiative
• Experience of coordinating large meetings and small events
• Good MS Office experience. Competence in all MS tools and related applications, management systems and procedures.