Administrator, Accounts Payable and Accounts Receivable

Purpose

Support Allied's financial operations by ensuring the accurate, timely, and efficient processing of accounts receivable and accounts payable transactions. This role is responsible for managing cash applications, tenant and vendor account activities, invoice processing, employee expenses, corporate card transactions, and payment administration, while maintaining compliance with company policies and accounting standards.

Reporting to the Manager, Accounts Receivable, you will collaborate with internal teams and external suppliers to resolve inquiries, maintain data integrity, and contribute to the overall effectiveness and reliability of Allied’s accounting function.

Responsibilities

Accounts receivable

• Apply daily cash receipts, EFT payments, and prepare bank deposits.
• Process account adjustments, NSF/returned items, and monthly write-offs.
• Maintain post-dated cheque and PAD schedules.
• Maintain percentage rent schedules and related AR records.
• Respond to internal inquiries and maintain accurate supporting documentation.

Accounts payable

• Process high-volume vendor invoices and payments accurately and on time using Yardi.
• Review and process employee expense reports and corporate credit card transactions in accordance with company policies.
• Reconcile vendor statements and resolve discrepancies.
• Respond to supplier and internal department inquiries in a timely manner.
• Create Purchase Orders/Change Orders as required.
• Create GL Disbursements for weekly payment runs.

General Accounting Support

• Assist with month-end activities, reconciliations, and reporting requirements.
• Maintain accurate records and ensure compliance with company policies and procedures.
• Support accounting process improvements and special projects.
• Perform other administrative and accounting duties as assigned.

Qualifications

Must have:

• Postsecondary education in Accounting, Finance, Business Administration, or a related field.
• 1+ years of experience in accounts receivable and/or accounts payable.
• Strong proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, analytical, and problem-solving skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.

Would be an asset:

• Working knowledge of accounting procedures and the general ledger.
• Real estate or property accounting experience.
• Previous experience with the Yardi.
• Proficiency in French.