Program Administration Coordinator

Job Title: Program Administration Coordinator

Clearance: Public Trust

Work Location: Hybrid Vienna,VA

Alpha Omega is seeking a qualified Program Administration Coordinator to support one of our clients. This position provides mission-essential staffing and operational support that directly enables the timely and effective delivery of contractual requirements across multiple federal agency workstreams. The role ensures candidates navigate the contractor background investigation (BI) process and are onboarded quickly, accurately, and in compliance with agency requirements. The person serves as the primary coordinator for contractor background investigation, onboarding, offboarding and transfer activities. The person must be committed to accuracy and detail; have excellent stakeholder expertise and communication skills; and can navigate across the corporate and government environments. The person will use discretion in communicating directly with government officials and offices. The person will escalate issues to the CPMO Manager.

Responsibilities:

• Supports the planning, coordination, tracking, and delivery of federal contractual deliverables. Drafts select deliverables. Manages the approval process.
• Coordinates the onboarding, offboarding and transfer processes of candidates and contractors.
• Primary POC for candidates navigating the government background investigation process, including intake, completion of PDF forms, IRS requirements, PIV cards and GFE procurement.
• Works directly with Contract Project Managers and ensures correct information flows between all stakeholders, government and corporate.
• Responds to requests for information and maintains open communication channels for status and logistics.
• Responsible for maintaining records databases and some contract artifacts.
• Works with CPMO Manager to maintain CPMO library, including standard operating procedures (SOPs), and participates in continuous improvement initiatives.
• Under that direction of the CPMO Manager and Contract PMs, responsible for the maintenance, delivery and filing of:
  • Monthly Personnel Staffing Reports (will compile drafts)
  • Quarterly Personnel Reports (will compile drafts)
  • Monthly Accrual Reports as needed
  • Monthly Invoices as needed
  • Monthly Program KPI and SLA reports as needed
  • Quarterly Subcontractor Reports as needed
  • Weekly Staffing Status to Contract PM(s) as needed

Required Skills/Experience:

• 1-3 years of experience supporting federal government contracts, program management offices (PMOs).
• Coordinating tracking, ensuring quality and schedule for contractual deliverables.
• Developing, maintaining and managing Standard Operating Procedures (SOPs), process documentation, and operational workflows
• Managing document repositories, records, and knowledge management systems using SharePoint or similar collaboration platforms.
• Supporting cross-functional teams and stakeholders in preparation, review, coordination, and submission of contractual deliverables.
• Maintaining deliverable schedules, status reporting, action item tracking, and supporting documentation.
• Ensuring documentation and deliverables comply with contractual requirements, organizational standards, and quality expectations.
• Facilitating collaboration among program, technical, and corporate support teams to meet contractual objectives and deadlines.
• Excellent skills required in Excel; SharePoint; Microsoft Teams; Copilot Chat; Adobe PDF
• Problem-solving in fast-paced environment
• Ability to work independently and as part of multiple teams
• Exceptional organizational skills
• Excellent written and verbal communication skills.

Preferred Skills:

• Understanding of software development lifecycle (SDLC) or other technical areas

Preferred Education:

• Associate’s degree minimum

Desired Certifications:

• Agile, scrum master, software or other training and certifications a plus

Salary and Benefit Information:

The likely salary range for this position is $68,000- $80,000. This is not, however, a guarantee of compensation or salary. There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, education and certifications as well as contract provisions regarding labor categories that are specific to the position and could fall outside of this range.

Application Deadline: December 31, 2026

Joining the Alpha Omega team entitles you to participate in all retirement benefits, plans of deferred compensation, health and insurance benefits, and other such benefits as set forth in the company’s policy and benefits manuals. See below, to name a few:

• 15 days PTO including paid parental, military, and bereavement leave
• Eleven (11) paid Federal holidays, five of which are floating holidays (as designated by the company’s holiday schedule each year)
• Health and Dental Insurance (including 100% employer paid premiums for employee coverage under the HDHP health plan)
• Life Insurance, STD/LTD term disability coverage, with employer paid premiums
• 401 (k) plan with a match that is 100% vested after you complete two years of service
• FSA/DFSA/HSA flexible benefit plans
• Annual Tuition & Professional Development Reimbursement benefit

We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our Company:

Alpha Omega is an award-winning solutions provider dedicated to delivering mission-enabling technology and strategic solutions for our customers. Since our founding in 2016, we have grown to over 700 employees nationwide consisting of former operators, technologists, and strategists who bring decades of government and industry experience. They are united by one purpose: ensuring our nation’s continued global leadership.

We have a unified operating model providing technical capabilities and solutions for customers across two main business units:

• National Security - supporting agencies such as the Department of Homeland Security (DHS), Navy, Air Force, Army, and the Department of State (DOS).
• National Resilience - supporting agencies such as Federal Deposit Insurance Corporation (FDIC), Treasury, Health & Human Services (HHS), National Institutes of Health (NIH), National Oceanic and Atmospheric Administration (NOAA) and the United States Department of Agriculture (USDA)

Through strategic partnerships, intellectual property, and relentless drive for innovation, Alpha Omega is shaping the future of government technology. We are proud to be a Virginia Best Places to Work 8 times, an Inc. 5000 honoree 7 times, and a Washington Post Top Workplaces 4 times. Join us in driving transformation that secures the nation's future.

Culture and Values:

Guided by our core values-Harmony, Engagement, Accountability, Resourcefulness, and Tenacity (HEART)- we foster a culture of innovation, collaboration, and continuous learning and are committed to delivering high-impact solutions. We recognize and reward hard work.

Alpha Omega's culture is driven by our values and mission. We invest in top talent through mentorship, growth, and meaningful work. We value individuality, reward integrity, and foster a diverse, high-performing team united by purpose-at work, in service, and in the community.

Alpha Omega Integration, LLC (Alpha Omega) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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