Project Coordinator

Req ID:533740

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The Project Coordinator based in Hanoi supports the Project Manager in the day-to-day coordination and execution of railway/rolling-stock projects, ensuring effective follow-up of schedule, deliverables, costs, documentation, customer requirements and cross-functional actions. The role acts as a central coordination point between Project Management, Engineering, Supply Chain, Procurement, Quality, Industrial, Logistics, Services and the customer. If you are keen to develop your career in global organization, this opportunity is ahead of you. We offer an international mobility opportunity for experienced talents.

Key accountabilities:

• Responsible for implementation and adherence of Project Management Processes within the Project (i.e. WBS, Detailed Project Schedule, JDDP, Customer Interface, Project Risk, Opportunity and Improvement Management, Project Launch including the Orange Book, Project Management Plan, Change Management and Contractual Obligation Management, Budget allocation and monitoring, Project Reporting internally both status and financial performance)
• Responsible to be the primary contact to the PMO Office.
• Supports the management of all contact and communication with the customer and stakeholders.
• Coordinates and collates information according to monthly reporting requirements.
• Follows up on open deliverables and tracking the External Submission Progress.
• Plans and supports execution of the Project Gate Reviews.
• Collect information related to Project KPIs to ensure proper progress control.
• Manage and coordinate the work scope activities of the Document Controller Team, including distribution and auditing controlled documents, maintenance of electronic documentation directories i.e. ACOMIS, SharePoint etc. and archival activities for controlled documentation.
• Review and proofread documents for consistency of documentation format / quality and raise concerns and ensure rules defined in the Project Document Management Plan is adhered to.
• Manage EDMS tool by acting as a Key User for ACOMIS - provide ongoing support to Document Issuers, Reviewers and Approvers including provide update on training material where necessary for the document issuers and end users.
• Implement Documentation Control Management within the project organization and ensure the availability of whole project documentation at the same time able to categorize technical and management documents produced for the Project in accordance with Alstom Transport Internal rules and Contract signed with the Customer relative to documentation management.
• Ensure internal validation of Project Documents before submission to the Client as well as keep track record of documents submitted to Client.
• Assign reference when required to the documentation produced and controls documentation prescribed similarity i.e. template, reference and revision.

You are expected to have these credentials:

• Holder of Master Degree or Bachelor Degree in any Engineering discipline
• 2-5 years of experience as supervisor of an operational scope
• Experience of working in and with multi-national companies and in different business cultures
• Knowledgeable of ALSTOM way of working for efficient process execution preferred
• Global knowledge on the Rolling Stock project
• Able to work in a fast-paced environment
• Coordination and financial skills
• Good communication skills
• Result oriented
• Knowledge of Project management processes
• Capability to coordinate and ensure collaboration of multi-functional teams

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.