Accounts Receivable & Billing Coordinator

AmeriTech Contracting is seeking a detail-oriented and reliable Accounts Receivable & Billing Coordinator who will be responsible for the full-cycle billing process, ensuring accurate project invoicing, timely collections, and strict compliance with contract terms. 3-5+ years of construction GC billing experience preferred, including AIA billing, progress billing, change orders, compliance, and retainage.

Main Responsibilities:

• Progress Billing & AIA Forms: Prepare and submit monthly client invoices using AIA G702/G703 forms and or customized owner-required formats.
• Project Documentation: Manage and track lien waivers, compliance documents to ensure payment is released.
• Change Order Management: Update billing to reflect approved change orders, ensuring accurate, authorized billing.
• Accounts Receivable (AR): Monitor aging reports, track outstanding payments, and proactively follow up on late payments.
• Reconciliation: Reconcile project payments received with scheduled billing in the accounting system.
• Project Manager Collaboration: Work closely with Project Managers to confirm percentage of completion, materials on site, and project milestones.
• Cash Management: Reviewing banking daily, managing daily cash sheets, reconcile bank statements.
• Multi-State Sales Tax Filing
• Month-End Support: Assist with closing out the billing month and finalizing revenue reports.

Qualifications:

• 3-5+ years of experience in construction billing and AR.
• Proficiency in AIA billing software (e.g., Sage 300, Intaact, Procore or GC Pay).
• Strong proficiency in Microsoft Excel.
• Deep understanding of Progress Billing, lien waivers, retainage, and change orders.
• High attention to detail and ability to work in a fast-paced team environment.

Requirements

Pre-Employment Screening:

Employment is contingent upon satisfactory completion of applicable pre-employment screening and verification requirements, which may include, depending on the position, background checks, motor vehicle records checks, drug screening, employment/reference verification, and government or security clearance requirements. All screening requirements will be administered in accordance with applicable law.

Benefits

• Benefits & Career Growth:
• 401(k) with company matching
• Health, Dental, and Vision insurance
• Life insurance
• Paid time off (PTO)
• Retirement plan
• Opportunities for professional development and career growth
• Equal Opportunity Employer Statement:

  Ameritech Contracting is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected under applicable law.