Accounts Payable Manager

The Accounts Payable Manager will oversee the end-to-end Accounts Payable function, including an offshore AP team, and ensure accurate and timely invoice processing, payments, reconciliations, and month-end activities.

This role will also be expected to continuously assess current AP operations, identify opportunities for improvement, and proactively recommend and implement changes.

The ideal candidate is hands-on, comfortable challenging existing processes, and able to drive greater efficiency, accuracy, and scalability.

Job Responsibilities and Duties:

• Oversee the end-to-end Accounts Payable function, including invoice processing, approvals, payments, vendor inquiries, reconciliations, and month-end close activities.
• Manage and provide day-to-day oversight of the offshore AP team, including workload, performance, quality, training, and issue escalation.
• Oversee three-way matching of purchase orders, receipts, and invoices, including resolution of quantity, pricing, and other discrepancies.
• Partner with Production, Supply Chain, Logistics, Procurement, Retail, Treasury, and Finance teams to resolve AP-related issues.
• Oversee vendor onboarding and master data maintenance, ensuring appropriate controls over vendor setup and banking changes.
• Coordinate domestic and international payment runs and ensure compliance with company approval and internal control requirements.
• Support month-end close, including AP reconciliations, accruals, cutoff, and reporting.
• Establish and monitor AP KPIs, including processing timeliness, accuracy, backlog, exceptions, and payment performance.
• Continuously assess AP operations, workflows, and controls to identify inefficiencies, bottlenecks, recurring issues, and opportunities for automation.
• Proactively recommend and drive process improvements, including challenging existing practices when a more effective approach is identified.
• Identify root causes of recurring AP issues and work cross-functionally to implement sustainable solutions.
• Maintain and improve AP policies, procedures, internal controls, and process documentation.
• Support internal and external audit requirements.

Knowledge, Skills, and Ability Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 7-10+ years of progressive Accounts Payable or accounting experience, including supervisory or management experience.
• Experience managing offshore, outsourced, or shared-service teams preferred.
• Experience in luxury fashion, apparel, retail, consumer products, or another inventory-driven environment preferred.
• Strong knowledge of AP processes, three-way matching, purchase orders, accruals, and month-end close.
• Experience with ERP and AP automation systems; NetSuite experience is a plus.
• Strong Excel and analytical skills.
• Strong understanding of internal controls and segregation of duties.
• Proactive, hands-on, and comfortable speaking up and constructively challenging the status quo.
• Strong problem-solving and process-improvement mindset, with the ability to identify root causes and drive solutions through implementation.
• Strong people-management skills, including the ability to effectively manage remote and offshore teams.
• Strong communication and cross-functional collaboration skills.
• Ability to prioritize and manage high transaction volumes in a fast-paced, dynamic environment.