Administrative Assistant - Amistad

What You Will Do:

• Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to,
• arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos.
• Establishes and maintains files and records, which may include clinical or other confidential materials.
• Assist with compiling and arranging student files and documenting paperwork.
• Receives, screens and routes visitors, correspondence, and telephone calls.
• Oversee the front desk and its support with all students coming in and out of the department for services.
• Attend department meetings.
• Maintains general filing systems.
• Coordinate routine data entry of administrative information, which may include general student records and training.
• Manage the logistics of routine in-service training.
• Attend and participate in Amity community building functions.
• Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities.
• Attend workshops, meetings, and training as requested by supervisor.
• Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department.
• Manages specific excel sheets pertaining to student workshops, program support and departmental needs.
• Processes office and departmental supplies, insuring we have necessary items on a consistent basis.
• Performs other related duties as assigned.
• Completes other related duties as assigned.

What You Will Bring:

• Excellent organizational skills and attention to detail.
• Ability to foster teamwork and cohesiveness.
• Excellent written and verbal communication skills.
• Ability to manage competing task with tight deadlines.
• Extensive knowledge of office management systems and procedures.
• Ability to maintain confidential information.
• Ability to work well under minimal supervision.
• Ability to operate general office equipment.
• Proficient in Microsoft Office Suite, Excel or similar software.
• Able to interact with agency and department heads and correctional officials.
• As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background

What We Bring:

• Medical, Dental, Vision.
• Paid vacation, sick time, & holidays.
• 401K, HSA, & Life insurance programs.
• Organization committed to community action.
• Community oriented workplace.