Project Coordinator

Job Description:

Position Summary

The Project Coordinator serves as a key partner in supporting strategic initiatives across the organization. This role is responsible for coordinating project activities, monitoring progress, preparing executive-level reporting, and facilitating communication across stakeholders to ensure projects remain organized, on track, and aligned with business objectives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment supporting multiple priorities and leadership stakeholders.

Key Responsibilities

Project Coordination & Tracking

• Support the planning, coordination, and execution of strategic projects and initiatives.
• Maintain project plans, timelines, milestones, action items, and documentation.
• Monitor project progress and proactively identify risks, issues, or delays for escalation.
• Track deliverables and follow up with stakeholders to support timely completion.

Reporting & Administration

• Prepare reports, presentations, and executive summaries to communicate project status and key outcomes.
• Compile and analyze project data to support decision-making and leadership visibility.
• Ensure project documentation is accurate, organized, and maintained in accordance with established processes.

Stakeholder & Leadership Support

• Coordinate communication between project teams, functional departments, and leadership stakeholders.
• Schedule and facilitate project meetings, leadership reviews, and status updates.
• Prepare meeting agendas, document decisions, capture meeting notes, and track follow-up actions.
• Support senior leaders through coordination of project-related activities and communications.

Operational Excellence

• Maintain confidentiality and handle sensitive business information with professionalism and discretion.
• Identify opportunities to improve processes, reporting, and project governance practices.
• Support cross-functional collaboration to drive successful project outcomes.

Qualifications

Required

• Bachelor's degree in Business Administration, Project Management, Operations, or a related field.
• 4+ years of experience in project administration, project coordination, business operations, PMO support, or a related role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong problem-solving and critical-thinking capabilities.
• High attention to detail and ability to follow through on commitments.
• Proven ability to build relationships and work effectively across multiple stakeholder groups.

Preferred

• Experience supporting executive leadership and strategic initiatives.
• Experience preparing executive presentations, dashboards, and status reporting.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.
• Experience with project management.

AML RightSource is committed to fostering a diverse work environment and is proud to be an equal opportunity employer. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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