HR & Payroll Operations Specialist

HR & Payroll Operations Specialist

Join Ecolab's HR team as an HR Operations Specialist based in Bahrain or Dubai, UAE and help make the world cleaner, safer and healthier. We're growing and need talented people like you to help us continue to protect the world's most vital resources.

In this role, you will deliver high-quality HR operational support across the employee lifecycle, ensuring an exceptional employee experience and efficient service delivery. You will partner closely with employees, managers, HR Partners, Centres of Excellence (COEs), Finance, payroll providers and external vendors to execute core HR processes, including payroll, benefits, employee administration, HR systems, reporting and compliance. This position will also play a key role in driving continuous improvement initiatives, enhancing operational effectiveness, and supporting regional and global HR priorities.

What’s in it For You:

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environments

• The ability to make an impact and shape your career with a company that is passionate about growth

• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best

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What You Will Do:

• Provide end-to-end HR Operations support to employees, managers and local HR teams across the employee lifecycle.
• Administer payroll processes, HR expenses, and vendor relationships, partnering with Finance, banks, and external providers as required.
• Manage leave administration and ensure requests are reviewed and processed in accordance with company policies and local requirements.
• Support benefits administration, including medical insurance, pension, and other employee benefit programmes.
• Coordinate medical insurance enrolments, amendments, and terminations for employees and eligible dependents.
• Maintain accurate employee records and manage the preparation, issuance, tracking, and filing of employee documentation and letters.
• Process HR transactions and maintain employee data in Workday and other HR systems, ensuring data accuracy and compliance.
• Respond to employee HR enquiries and support knowledge management and content maintenance within MyEcolab.
• Coordinate medical insurance enrolments, amendments, and terminations for employees and eligible dependents.
• Support pre-boarding and onboarding activities for new hires and internal transfers, including relocation logistics, temporary accommodation, travel arrangements, and shipment coordination where applicable.
• Execute operational employee lifecycle activities, including hires, transfers, promotions, compensation changes, and employee exits.
• Prepare HR reports, metrics, and analyses to support data-driven decision-making and business planning.
• Administer HR contracts, supplier agreements, invoicing, and document repositories.
• Coordinate contingent worker processes, including onboarding, contract management, assignment tracking, vendor engagement, renewals, and offboarding activities.
• Support Talent Acquisition operations, including interview scheduling, job requisition creation and closure, reporting, and recruitment administration.
• Identify and implement opportunities to improve HR Operations processes, service delivery, operational efficiency, and employee experience.
• Support regional and global HR initiatives, projects, policy implementation, talent programmes, and organisational changes.
• Participate in HR projects and continuous improvement initiatives as assigned.
• Perform other duties and responsibilities as assigned.

Minimum Qualifications:

• Bachelor's degree in human resources or accounting-related field, business administration or other related area.
• 5 years of Human Resources experience preferably of significant payroll experience.
• Fluent in both written and spoken English,
• Customer service focused, superior communication and analytics and Presentation skills
• Ability to interact effectively with all levels of management
• Strong organizational, time and project management skills
• Ability to manage multiple priorities and meet critical deadlines
• Ability to identify opportunities for improvement, develop action plans and implement solutions
• Strong interpersonal skills to make recommendations & decisions based on solid assumptions
• Results-oriented, adaptable with proven drive & follow-through in a fast paced, results driven environment
• Demonstrated initiative and ability to work independently, as well as in a team setting
• Critical thinking, analytical and problem-solving skills balanced with creativity
• Excellent attention to details

Preferred Qualifications:

• HR or Accounting Certification
• Proficient in Sage or Workday System
• Proficient in MS Office Suite