Office Assistant / Assistant Training Coordinator
Confirmed on the employer's own hiring board on Oct 15, 2026. First seen by Alion on Oct 14, 2026.
We areseekinga proactive, highlyorganizedand adaptableOffice Assistant /AssistantTraining Coordinatorto support our daily operations. The ideal candidate will thrive in a fast-paced environment, efficiently managing multiple tasks whilemaintaininga friendly and professional demeanor with clients.This individual will take ownership of their work, ensuring precision and efficiency,and valuescontributing to the overall growth and operational excellence of our business.
Key Responsibilities:
Customer Service Excellence: Provide friendly and polite communication with clients, ensuring their needs are met promptly and professionally.
Multitasking and Flexibility: Handle multiple tasks that require attention simultaneously,demonstratingflexibility and adaptability to changing priorities.
Solution-Oriented Approach: Identify challenges and proactively develop effective solutions to ensure seamless office operations.
Deadline Management: Work efficiently in a fast-paced environment, adhering to deadlines and managing time effectively to support teamobjectives.
Answer and direct phone calls; manage correspondence via email and mail.
Assistin the scheduling and coordination of upcoming courses.
Maintain and update office records and files.
Order and manage office supplies inventory.
Greet andassistvisitors, ensuring a welcoming environment.
Requirements
Position Type:Minimum of 25 hours per week.
ShiftsRequired:
Monday11am - 5pm
Wednesday11am -5pm
Friday11am -5pm
Saturday 7am -2pm
Opportunity for Growth: This position has the potential to transition into a full-time role based on performance and business needs.
High school diploma or equivalent.
Proficiencyin Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skillsin both English and Spanish.
Strong organizational and multitasking abilities.
Previousexperience in an administrative or office support role.
Experience in the environmental,educationalor construction industry isadvantageous.
Strong problem-solving skills with a solution-oriented mindset.
Flexibility and adaptability to handle shifting responsibilities and client needs.
Proficiencyin using Zoom for virtual meetings and onlinetrainings.
Benefits
Competitive salary.
Opportunities for professional development and career growth.
Friendly and inclusive work environment.