Administrative Assistant

Internal Job Title: Administrative Assistant

Location: League City, Texas (Marina One)

Status: Full-Time, Hourly

Reports to: Vice President & Controller while also providing support to the Vice President, Financial Planning & Analysis & Vice President, Tax

Help Keep a Collaborative Team Organized and Moving Forward

Are you organized, approachable, and energized by helping others succeed? We are seeking an Administrative Assistant to provide day-to-day support for a collaborative team in our League City, Texas office. In this highly visible role, you will keep schedules, tasks, communications, office needs, and administrative details on track while creating a welcoming, well-run environment. This is a great opportunity for someone who enjoys variety, takes pride in thoughtful follow-through, and wants to grow their administrative experience within a professional Finance and Accounting team.

What You’ll Do

Provide responsive administrative support to team members and ensure requests and deadlines are addressed

Maintain calendars, coordinate meetings, and team events, oversee office inventory, and order supplies when applicable

Manage the project planning calendar and team tasks using tools such as Microsoft Teams and ClickUp

Process invoices, assist with credit card reconciliations, and maintain accurate tracking records

Handle mail distribution, filing, and other day-to-day office needs

Answer phones, welcome visitors, and provide helpful information to internal and external contacts

Document basic processes and help keep team procedures and records current

What You’ll Bring

High school diploma or equivalent

Previous administrative, clerical, customer service, or office experience in a professional environment

A friendly, helpful, and professional communication style

Strong organization, attention to detail, and follow-through

Ability to manage routine priorities while responding to changing team needs

Comfort working with Microsoft Office applications; familiarity with Microsoft Teams or task-management tools is helpful

Preferred Qualifications

Associate degree

Experience coordinating calendars, meetings, travel, invoices, or team events

Bring Your Strengths to the Team

If you enjoy making work easier for others, creating order, and being the person a team can rely on, we encourage you to apply.