Regional Coordinator (ACT)

Committee Support | Event Coordination | Office Management | Stakeholder Engagement

• Work closely with clinicians, trainees and professional committees
• Part-time opportunity (0.6 FTE, 22.8 hours per week)
• 9-month contract opportunity based in Barton, ACT

About ANZCA

The Australian and New Zealand College of Anaesthetists (ANZCA), including the Faculty of Pain Medicine (FPM), is a leading specialist medical education organisation responsible for specialist training, assessment, accreditation and continuing professional development across Australia and New Zealand.

Our purpose is to improve patient outcomes through excellence in anaesthesia, perioperative medicine and pain medicine.

About the team

The Regional team operates within a supportive national network of regional offices under the leadership of the General Manager Regional Operations. We work across multiple time zones in Australia and also form part of the Fellowship Affairs team. We have a can-do attitude, we are focused, friendly and driven to achieve the best outcomes for our trainees and fellows.

About the Role

Reporting to the General Manager Regional Operations, you will manage the ACT regional office and provide high-quality administrative, governance, event, examination and financial support to regional committees and stakeholders.

This is a diverse and hands-on role where you will coordinate committee activities, professional education events, trainee examinations and office operations while building strong relationships with fellows, trainees, hospitals, suppliers and internal teams.

Based in Barton ACT, this role requires occasional attendance at evening meetings and events.

Key Responsibilities

• Provide administrative and governance support to regional and trainee committees, including agendas, minutes, correspondence and elections
• Coordinate committee meetings and maintain effective follow-up of actions and outcomes
• Plan and deliver Continuing Medical Education (CME) meetings, workshops, trainee education activities and regional events
• Manage event registrations, sponsorship relationships, budgets and financial reporting
• Coordinate and support ACT-based ANZCA and FPM examinations, including venues, equipment and invigilators
• Manage office operations, supplier relationships, records, website content and data integrity
• Prepare forecasts, process invoices, reconcile expenses and support budget reporting
• Build productive relationships with clinicians, trainees, committee members, sponsors and external stakeholders

About You

You are an organised, proactive and service-focused administrator who enjoys building relationships and coordinating multiple priorities. You are confident working independently while providing exceptional support to busy stakeholders and committees.

You Will Bring

• Substantial administrative experience within a professional environment
• Experience supporting committees, boards or governance groups
• Strong event planning and coordination skills
• Excellent written communication skills, including minute taking and professional correspondence
• Strong verbal communication and stakeholder engagement skills
• Well-developed organisational and time management capability
• The ability to manage competing priorities and work autonomously
• Intermediate Microsoft Word and Excel skills
• High attention to detail and a proactive approach to problem solving

Highly Regarded

• Experience within a membership association, professional college, healthcare, medical, education or not-for-profit environment
• Experience supporting examinations, education activities or professional development programs
• Exposure to financial administration, budgets or event finances
• Experience using CRM or membership database systems such as iMIS

What We Can Offer You

We offer employment benefits and a working environment that contributes to our people's health, safety and wellbeing, professional development and supports an inclusive, equitable and respectful culture.

• Join a purpose-driven organisation supporting specialist medical education
• Competitive remuneration package with full FBT-exempt salary packaging benefits
• Enjoy a varied role with autonomy and ownership of regional operations
• Flexible and hybrid working arrangements
• Additional leave over the Christmas period
• Additional personal leave and wellbeing initiatives
• Market-leading parental leave provisions
• Staff recognition program
• Member advantage program with access to discounted lifestyle benefits and leisure activities
• Employee Assistance Program for you and your immediate family
• Supportive and collaborative team culture

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age. We strongly encourage Aboriginal, Torres Strait Islander and Māori applicants to apply for any of our current opportunities.

Next Steps

If you are an experienced Administrator, Committee Coordinator, Office Manager, Events Coordinator, Executive Assistant or Membership Services professional, we would love to hear from you.

Submit your resume and cover letter outlining your suitability for the role.

If selected, we will contact you to discuss your application on the phone, you will be invited to meet with us at the college and from there, complete a few background checks. We will help you through this process.

Applications may close early if suitable candidates are identified.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace, so please let us know what you need.

For further information or a copy of the position description, please contact Nuzee at [email protected].