Administrative Coordinator

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Our client, a regulatory leader in central Edmonton, is seeking a Program & Administrative Coordinator to support ongoing Competency programs. This role is an excellent opportunity for a highly organized, detail-oriented professional to work in a fast-paced environment, ensuring medical professionals receive the necessary guidance and resources to enhance their skills and maintain high standards of care.

Key Responsibilities:

• Program Administration: Support and manage continuing competence programs, including additional prescribing authorization applications.
• Stakeholder Support: Provide guidance and respond to inquiries regarding program requirements, assessments, and learning opportunities.
• Records & System Management: Maintain accurate records, manage databases, and collaborate with IT to resolve system issues.
• Assessment Coordination: Review applications, coordinate assessments, and facilitate professional development activities.
• Program Development: Support the design, implementation, and continuous improvement of educational programs and departmental procedures.
• Committee & Meeting Coordination: Organize meetings, training sessions, and committee gatherings, including logistics, agendas, and documentation.
• Reporting & Communication: Prepare reports, correspondence, and presentations as required.
• Front-Facing Role: Act as the primary point of contact for competence-related inquiries and provide clear communication with regulated members.

Qualifications & Experience:

• Diploma or degree in business administration, education, or a related field.
• 3-5 years of experience in administrative or program coordination roles.
• Experience in regulatory bodies, post-secondary institutions, or government settings is highly preferred.
• Strong ability to manage multiple priorities in a fast-paced, high-volume environment.
• Proficiency in Microsoft Word, Excel, and Outlook (testing required).
• Strong written and verbal communication skills; English fluency is required.
• Experience preparing reports, coordinating events, and managing projects.
• Demonstrated ability to problem-solve, take initiative, and work independently while collaborating with a team.
• Calm under pressure and thrives in a dynamic work environment.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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