Administrative Assistant at Resiglas

WE ARE RECRUITING!

Join the Resiglas Team!

Are you organised, proactive, detail-oriented, and eager to contribute to a dynamic working environment? Resiglas is looking for an Administrative Assistant to support the efficient functioning of its HR & Administration Department.

Role Purpose

To contribute to the efficiency of the HR & Administration Department by providing reliable administrative, clerical, and coordination support to the Human Resources Manager and Operations Director, ensuring that assigned duties are performed accurately, efficiently, and within established deadlines.

Key Duties and Responsibilities

• Provide day-to-day administrative and clerical support to the HR & Administration Department.
• Assist the Human Resources Manager and Operations Director with administrative tasks, documentation, scheduling, and follow-up activities.
• Receive and screen telephone calls, respond to general enquiries where appropriate, and redirect calls to the relevant persons.
• Manage incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up.
• Maintain accurate, organised, and up-to-date administrative records, files, and documentation.
• Assist with HR and administrative projects, including meetings, training activities, employee surveys, and internal initiatives.
• Prepare meeting documentation, take minutes, and follow up on assigned action points where required.
• Monitor office supplies and stationery stock levels, coordinate procurement requests, and liaise with suppliers to obtain competitive prices and cost-effective purchasing terms.
• Act as the liaison with the Maintenance Service Provider to coordinate maintenance requests and ensure timely follow-up.
• Record and maintain accurate records of administrative expenses, invoices, and supporting documents.
• Handle confidential documents and company information responsibly, ensuring their proper storage and security.
• Assist the Quality Management Consultant with quality management activities as an appointed ISO Champion, including document control, record maintenance, and follow-up on relevant requirements.
• Perform other administrative duties as assigned by management.

Qualifications and Experience

• Minimum of Higher School Certificate (HSC) or equivalent qualification.
• Previous experience in an administrative or clerical position will be an advantage.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good written and spoken communication skills in both English and French.
• Strong organisational skills, attention to detail, and the ability to manage multiple tasks and meet deadlines.

Key Competencies

• Good communication and interpersonal skills.
• Team spirit and the ability to work collaboratively.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Integrity and the ability to maintain confidentiality.
• Proactive attitude, initiative, and willingness to learn.

How to Apply

If you are motivated, organised, and ready to take on a varied administrative role, we would love to hear from you.

Kindly submit your CV by 13th November 2026