Manager – Administration & Facilities

Key Responsibilities

· Lead overall Administration & Facilities operations mainly for Sanand and extend necessary support for offices located at other locations in India, whenever required.

· Ensure uninterrupted facility operations, utilities, employee services, and workplace support.

· Manage integrated facility management partners and specialized service providers through defined SLAs and KPIs.

· Lead physical security operations including access control, CCTV, visitor management, emergency response, and incident investigations.

· Ensure compliance with all applicable statutory, regulatory, labour, fire, environmental, and security requirements.

· Oversee housekeeping, transport, cafeteria, guest-house, landscaping, pest control, waste management, and office administration.

· Prepare and manage OPEX/CAPEX budgets, validate invoices, and drive cost optimization initiatives.

· Lead facility infrastructure upgrades, renovations, workplace projects, and expansion activities.

· Drive continuous improvement, digitization, SOP implementation, and operational excellence initiatives.

· Develop business continuity and emergency preparedness plans and coordinate crisis response.

· Partner with Manufacturing, HR, EHS, Finance, Procurement, Projects, IT, and external authorities to ensure seamless support to business operations.

Key Performance Indicators (KPIs)

· 100% statutory compliance

· Zero major security incidents

· >99% facility availability including Hard Services, Soft services and landscaping, Employee Transportation and Cafeteria

· >95% vendor SLA compliance

· Budget adherence and cost optimization

· High employee satisfaction with workplace services

· Timely closure of audit observations

· Successful delivery of facility projects

Qualifications

· Bachelor's Degree having sufficient technical exposure in Facilities Management, Business Administration, or related discipline.

· MBA/Postgraduate qualification preferred.

Experience

· 12 to 15 years of progressive experience in Administration, Facilities Management, and Security.

· Minimum 3-4 years in a lead role while working with IPCs and having sufficient experience in an industrial environment.

· Experience managing large integrated facilities and outsourced service providers.

· Exposure to multinational organizations preferred.

Technical Competencies

· Knowledge of Industrial Safety & EHS processes (Mandatory)

· Contractor Safety management

· Facilities Management

· Industrial Administration

· Security Operations

· Vendor & Contract Management

· Statutory Compliance

· Budget & Cost Management

· Infrastructure Project Management

· Business Continuity Planning

· Access Control & CCTV Systems

· Fire & Life Safety

· SAP/ERP and MS Office

Leadership Competencies

· Strategic Thinking

· Operational Leadership

· Stakeholder Management

· Decision Making

· People Leadership

· Change Management

· Negotiation

· Continuous Improvement

· Integrity

Preferred Candidate Profile

· Stronger Preference will be given to Ex-servicemen from the Indian Armed Forces (Army, Navy, or Air Force) or Para-military background.

· 3-4 years of work experience with any IPC operating in facilities domain in India will also be preferred

· Experience in administration, logistics, engineering support, security operations, infrastructure management, or base/facility management will be an added advantage.

· Experience in manufacturing, engineering, power, heavy industry, defence, or large industrial campuses is preferred.

· Strong leadership, discipline, operational planning, risk management, and emergency response capabilities.

Join us and work with global teams to support global customers ! At Arabelle Solutions, we have team members of more than 49 nationalities spread across 16 countries.

At Arabelle Solutions, we know diversity makes teams and business stronger.