PMO Project Manager

Overview

The Project Manager plays a crucial role in supporting project management activities - ensuring projects run smoothly by coordinating planning, scheduling, documentation, and communication efforts. The ideal candidate will be adept at managing administrative tasks, working collaboratively with project managers and stakeholders, and keeping projects on track to meet organizational goals and budgets.

Responsibilities

• Provide administrative and reporting support to project managers by implementing project decisions and coordinating resources.
• Assist in defining project requirements, scopes, and objectives that align with organizational goals.
• Ensure that project documentation, scheduling, and communication are maintained accurately and effectively.
• Serve as a key liaison between project teams, internal stakeholders, and external partners to keep projects within scope, schedule, and budget.
• Organize meetings, track progress, and distribute updates to ensure timely information flow.
• Facilitate clear communication and collaboration among all project participants.
• Analyze project progress and, when necessary, adjust scope or timelines to achieve optimal outcomes.
• Assist in assigning roles and tasks based on team members’ strengths and capabilities.
• Contribute to building team skills by sharing learnings and best practices.
• Provide comprehensive administrative support to project managers, including documentation, scheduling, and resource management.
• Assist with tracking project progress and compiling performance reports.
• Implement and maintain project management tools and tracking systems.
• Work closely with project managers and stakeholders to define project requirements and objectives.
• Coordinate internal and external resources to ensure project alignment with organizational goals.
• Organize and facilitate meetings, ensuring effective communication across all project levels.
• Analyze project data to identify areas for improvement and recommend adjustments as needed.
• Support the development of standardized processes and best practices.
• Maintain clear and detailed project records for ongoing performance monitoring.
• Perform other duties as assigned.
• Comply with all policies and standards.

Qualifications

Education

• Bachelor's Degree in Healthcare, Technology, Business, Education, Project Management, or a related field. Required

Experience

• 1-3 years: 2-4 years of project management experience coordinating teams and working with various levels of management. Required
• 4-6 years: 4-6 years of project coordination experience in a healthcare setting is preferred. Preferred

Required Skills, Knowledge & Abilities

• Solid understanding of project management principles, including planning, scheduling, budgeting, and resource allocation.
• Excellent verbal and written communication skills, with strong organizational and problem-solving abilities.
• Proficiency in Microsoft Outlook, MS Project, Word, Excel, PowerPoint, Teams, and other standard office tools.

Licenses & Certifications

• Certified Associate in Project Management (PMI-CAPM) or equivalent certification is preferred.