Onboarding Specialist

Requisition ID:

68028

Title:

Onboarding Specialist

Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. The Onboarding Specialist exemplifies the Arthrex mission, vision and values.

As an Onboarding Specialist, you’ll support the critical processes that bring candidates from offer acceptance through their first day, including background screening, validation of qualifications, new-hire documentation, and data integrity. This role is ideal for someone who is detail-oriented, solutions-focused, and excited to grow their expertise while contributing to process improvements, technology initiatives, analytics, and projects.

The successful candidate will have a bachelor’s degree, excellent communication skills, and a minimum of one year of relevant professional experience requiring independent judgment and decision-making. Proficiency with HRIS and/or ATS systems and Microsoft Office are required. Strong analytical, organizational, and decision-making skills are essential. Prior experience with I-9 and E-Verify processes is a plus.

This role will be located on our Naples, FL campus. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better™.

Essential Duties and Responsibilities:

• Oversees and monitors end-to-end onboarding activities to ensure timely completion, proactively identifying gaps, addressing outstanding requirements, and enforcing full adherence to established policies, procedures, and compliance standards.
• Exercises sound judgment in managing highly confidential and sensitive information, maintaining the utmost discretion, professionalism, and strict compliance with organizational confidentiality protocols.
• Conducts comprehensive validation and quality assurance of all new hire data, ensuring accuracy, consistency, and alignment with internal HR and payroll requirements.
• Performs thorough investigations and research to identify and resolve discrepancies between candidate applications, resumes, and background checks.
• Audits candidate information to ensure new hires meet the qualifications required for their respective positions and validate the accuracy of information disclosed during the application and interview processes.
• Exercises discretion and diligence in evaluating new hire verifications, including the request and review of mitigation documentation and determine the appropriate course of action based on verification results.
• Manages the I-9 and E-Verify components of new hire onboarding, ensuring documentation is completed, verified, and maintained in accordance with established requirements; resolve tentative non-confirmations in accordance with USCIS and DHS guidelines.
• Addresses and supports standardized, compliant, and audit-ready onboarding processes across all locations
• Ensure all offer-related documentation is accurately completed, captured, and retained in accordance with legal and recordkeeping requirements.
• Maintains consistent and timely communication with all stakeholders regarding pre-employment requirements and provides specialized support to HR Business Partners by addressing escalated or frequently asked questions from employees and managers related to pre-hire and onboarding processes.

Specific Duties/ Responsibilities:

• Participates in Talent Acquisition team budget management of various recruitment reports/trackers, data/spreadsheet and spend analysis
• Conducts ongoing audits of pre-employment checks to identify opportunities for process and policy improvements
• Compiles metrics and information for the Talent Acquisition team including turnover, advertisement spend, cost per hire, cost for training, onboarding and turnover rate for and average cost to fill specific positions
• Collaborates with the Legal team to oversee the Pre-adverse and Adverse Action processes, manage subpoena requests, and ensure the retention of related data

Education/ Experience:

• Bachelor’s Degree required
• Prior experience in a similar role requiring independent judgment and decision-making preferred
• Prior experience with I-9 and E-Verify processes is a plus

Knowledge:

• Knowledge of HR processes, forms, and knows organizational and departmental policies and procedures

Skills:

• Ability to manage multiple tasks simultaneously
• Ability to work in a fast-paced, ever-changing environment
• Excellent verbal, written, analytical, project management, research, organizational, and interpersonal skills
• Strong attention to detail and the ability to handle multiple priorities simultaneously while meeting deadlines
• Demonstrated commitment to providing exceptional customer service
• Ability to learn new systems quickly to perform most job functions
• Intermediate Microsoft Outlook and Basic Excel skills
• Displays strong sense of urgency, adaptability, flexibility, and resourcefulness

Arthrex Benefits

• Medical, Dental and Vision Insurance
• Company-Provided Life Insurance
• Voluntary Life Insurance
• Flexible Spending Account (FSA)
• Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
• Matching 401(k) Retirement Plan
• Annual Bonus
• Wellness Incentive Program
• Free Onsite Medical Clinics
• Free Onsite Lunch
• Tuition Reimbursement Program
• Trip of a Lifetime
• Paid Parental Leave
• Paid Time Off
• Volunteer PTO
• Employee Assistance Provider (EAP)

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law.