Accounting Assistant (part time)

Remote · Part-time (4-6 hours/day) · Pacific Time, 9:00 AM-2:00 PM

About the role

Our client is a vacation rental business that needs a detail-oriented, tech-savvy bookkeeper to keep their books accurate and up to date. You'll own the day-to-day accounting, from reconciliations to owner payouts, and work directly with the owner, with support from an external accountant and a CPA at tax time.

This role is a great fit for someone who takes ownership, catches small details before they become problems, and looks for ways to work faster and with fewer errors, using integrations, copy-paste and automation instead of manual data entry.

Requirements

• Manage the daily bookkeeping in QuickBooks, including transactions coming in from booking platform integrations.
• Complete bank and account reconciliations accurately and on time.
• Prepare owner payouts each month, which is the busiest week of the month.
• Maintain the balance sheet and track the P&L so the owner always has a clear view of the business.
• Support the CPA with tax preparation, organizing documents and records.
• Check in daily and send an end-of-day report with what was completed, what's pending and any issues.
• Spot errors and inconsistencies early and propose better ways to keep the books clean.

What success looks like

• First month: You've taken ownership of the day-to-day books, you catch the small details, and the owner can trust your accounting work.
• By month 3: Owner payouts and reconciliations are completed on time, and the balance sheet and P&L are up to date.
• By month 6: You're supporting the CPA with tax preparation.
• Tools you will use
• QuickBooks: primary accounting tool, with integrations from booking platforms
• Property management system
• Google Sheets and Google Drive
• Slack and WhatsApp: daily communication
• Who you are
• Experienced bookkeeper or accountant: solid accounting knowledge and hands-on experience with reconciliations, balance sheets and P&L.
• QuickBooks proficient: comfortable working in QuickBooks every day, including bank feeds and integrations.
• Strong in spreadsheets: confident with Google Sheets for tracking, reconciling and reporting.
• Tech-savvy and accurate: you avoid manual entry errors by using integrations, copy-paste and smart workflows.
• Proactive and self-directed: you take ownership, flag issues before you're asked, and keep the owner informed.
• Clear communicator: strong written and spoken English, and comfortable sending concise daily updates.
• Available on Pacific Time from 9:00 AM to 2:00 PM.
• Strong plus: US tax experience.
• Nice to have: accounting experience in real estate, vacation rentals (Airbnb, VRBO) or hotels, including owner payouts.
• Schedule
• Part-time, 4-6 hours per day, tentatively 9:00 AM-2:00 PM Pacific Time.
• Steady workload, with one busier week each month during owner payout preparation.
• Part-time in the long term, with openness to revisit hours as the business grows.

Benefits

• Fully remote
• Weekly pay