Senior Administrator

AstraZeneca is looking for a Personal Assistant to join our Early CVRM (Cardiovascular, Renal & Metabolism) Administration Team in Gaithersburg. In this role, you will be a trusted partner to Senior Managers, providing high-quality administrative support that enables our scientific leaders to focus on what matters most: pioneering breakthrough therapies for patients living with cardiovascular, renal, and metabolic diseases.

This is a unique opportunity to work at the heart of a global biopharmaceutical R&D organization, where your organizational excellence, discretion, and proactive mindset will directly contribute to advancing life-changing science.

About Early CVRM

Cardiovascular, renal, and metabolic diseases affect millions of people worldwide and represent some of the greatest healthcare challenges of our time. At Early CVRM, we are dedicated to advancing the understanding of these diseases through cutting-edge science and innovation. Our vision is to be globally recognized for discovering breakthrough science and translating it into transformative therapies for obesity, diabetes, cardiovascular, kidney, and liver diseases. We foster a collaborative, inclusive, and inspiring environment where bold ideas become reality for patients around the world.

Key Responsibilities

• Executive Support: Provide timely, high-quality administrative support to Senior Managers within the Early CVRM organization.
• Diary & Calendar Management: Manage complex calendars and schedule meetings across multiple time zones using Outlook.
• Global Meeting Coordination: Plan and coordinate complex global meetings, workshops, and events from concept through execution.
• Travel Management: Book and manage complex international business travel, including itineraries, logistics, and expense reporting.
• Project Support: Support small-scale projects from planning through delivery, ensuring milestones and deadlines are met.
• Team Enablement: Act as a key source of information and support for the wider team, including onboarding new starters.
• Systems & Communications: Maintain and regularly update internal systems, distribution lists, and communication channels.
• Confidentiality: Handle sensitive and confidential information with the highest level of discretion.

Minimum Requirements

• High School Diploma required
• Proven experience as a dedicated Personal Assistant supporting Senior Managers
• Strong proficiency in Microsoft Outlook and scheduling meetings across multiple time zones.
• Demonstrated experience navigating large global organizations and managing complex diaries.
• Excellent interpersonal and communication skills in English, with a collaborative approach and the ability to engage diverse audiences.
• Proven ability to handle sensitive and confidential information with discretion.

Desirable Experience

• Prior experience in the biopharmaceutical R&D sector.
• Hands-on experience using AI tools to streamline workflows, organize information, and boost productivity.
• Experience supporting cross-functional or scientific leadership teams.
• Confidence using a broad range of technology, IT systems, and AI-enabled tools to enhance efficiency.

Why AstraZeneca?

When unexpected teams come together, bold ideas emerge-fueling life-changing medicines. Working in person helps us connect, move quickly, and challenge perspectives. That's why we're in the office an average of at least three days a week, while maintaining flexibility for individual needs.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, and we welcome applications from all qualified candidates regardless of their characteristics.

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.