Plant Coordinator

Job Purpose:

To ensure smooth coordination of material dispatch, documentation, billing, and operational follow-ups between plant, logistics, QC, and customers to support timely order execution.

Key Responsibilities:

1. Billing & Documentation Management

• Prepare and maintain billing documents, invoices, challans, GRNs, and other dispatch-related records.
• Ensure accuracy of commercial documentation and timely processing.
• Maintain records of transactions, dispatches, and supporting documents.

2. Dispatch & Order Coordination

• Coordinate end-to-end execution of confirmed orders until successful delivery.
• Track dispatch schedules and ensure timely movement of materials from the plant.
• Coordinate with logistics teams for vehicle placement and dispatch planning.

3. Vehicle & Logistics Follow-up

• Monitor vehicle availability and follow up with transporters for timely reporting at the plant.
• Ensure dispatch timelines are met to avoid delays in delivery commitments.
• Coordinate with internal teams regarding loading schedules and dispatch readiness.

4. Quality & Material Status Coordination

• Track material availability and coordinate with the QC team for material inspection and clearance.
• Follow up on QC status to ensure timely dispatch of approved materials.
• Support smooth coordination between production, QC, and dispatch functions.

5. Customer & Internal Coordination

• Provide updates on dispatch status, delivery schedules, and documentation to stakeholders.
• Coordinate with customers and internal teams for order execution and issue resolution.
• Address operational queries related to dispatches and documentation.

6. Reporting & MIS

• Prepare daily, weekly, and monthly reports related to dispatches, billing, pending orders, and operational status.
• Maintain MIS records for management review.

Qualifications & Experience:

• • Education: Bachelor’s degree in Commerce, Business Administration, Operations, Supply Chain, or related field.
  • Experience: 2-4 years of experience in plant operations, dispatch coordination, commercial activities, logistics, or manufacturing setup.
  • Preferred Experience: Exposure to recycling, metals, manufacturing, warehouse, or industrial operations.