Project Manager

About the role

The Project Manager leads the execution of projects. This individual is responsible for the creation of the project plan based on information provided in the strategy and the determination of job level. He or she owns the process inception to completion, including participation in budget determination, creation of project schedule, managing resources for deliverables, raising red flags as issues arise and ensuring adherence to the approval process.

What you'll do:

• Responsible for the creation of Scope of Work (“SOW”)
• Collaborates with all agency teams to establish effective project plans, staff plans, forecast upcoming work and allocate resources
• Manages effective, efficient workflow of all projects on assigned accounts
• Develops timelines and advises on estimates; manages projects to remain on time and budget; flags timing and budget concerns to course correct
• Schedule and lead project kick-off meeting (as it relates to schedule, job level, folder structure and location, SOW, creative assets, etc.)
• Work with internal team to define program requirements and system specifications. Work with client on as-needed basis
• Initiate and conduct formal internal review meetings to secure creative approvals
• Initiate and conduct formal team status meetings, document risks and issues for internal purposes
• Maintain daily communications with team members on all projects
• Work closely with the team to determine and understand daily project status
• Ensure that issues and risks are anticipated, identified and properly escalated and resolved. Seek final resolution on all issues so projects do not stall or fall out of scope without warning
• Conduct internal copy/layout reviews with core team and ensure all assets are routed internally, with specific attention to required creative and proofreading approvals
• Ensure adequate amount of time, whenever possible, for the routing and review of materials
• Facilitate presentations and review of final asset with client and provide recommendations pertaining to budget, timing, production, etc.
• Identify out-of-scope activities
• Manage the financial tracking process for the project (create job status report, attend accounting meetings, maintain the estimate by reallocating hours as necessary, flag overages, identify delays that may affect budget, etc.)
• Takes ownership of and enforces agency processes by providing meaningful feedback to all teams
• Analyzes and recommends process improvements to enhance efficiency, including systems and/or software recommendations
• Tactful, yet assertive communication style; able to foster positive relationships with agency teams
• Provides meaningful performance input for other employees in all departments
• Maintains a high level attention to detail
• Maintains a professional and positive attitude
• Seeks out additional opportunities to expand experience and cultivate expertise
• Performs other duties as assigned

About you:

• Bachelor’s Degree required
• 2-5 years project or account management experience in Pharma agency environment
• Experience with timeline development and budget management required
• Ability to establish and build productive relationships with diverse personalities
• Must be self-motivated, professional, detail-oriented and possess excellent communication skills
• Comfortable working under pressure within tight deadlines while maintaining a positive attitude
• Must have an enthusiastic desire to continuously learn, evolve and innovate
• PC, MS Office Suite software experience required
• Workfront and Jira experience required