Contracts Specialist

Transforming The Way Construction Owners Use Technology & Data

Avicado is known for best-in-class service to our clients, and our contracts are the backbone of that delivery. Solid contracts set the terms, expectations, and guardrails that let our teams do great, uninterrupted work. As Avicado grows, the Contracts Specialist is one of the key support pillars that keeps that backbone strong. You keep our contracts reviewed, signed on terms we can stand behind, easy to find, and easy to understand, so Finance, our consultants, Sales, and leadership can do their work with confidence.

Core Responsibilities

Contract Review and Risk Screening

• Act as the first-line reviewer for contracts, amendments, and RFPs from Sales and internal teams, including client, partner, vendor, and IT agreements.
• Identify the terms that carry real risk, say what each could cost us, and recommend how to respond, including redlines within our standard positions.
• Coordinate redlines and approvals between Sales and leadership, and elevate terms outside our standard positions, so every contract has a clear status and a clear next step.
• Support internal teams with risk questions on software and IT agreements and client security questionnaires.
• Own the insurance requirements in contracts: be the first stop for internal questions, coordinate the annual insurance renewal with our broker, and back up the Biz Ops Coordinator on certificate of insurance (COI) requests.

Contracts Database and Lifecycle

• Build and maintain the central Contracts Database. A contract is not done until it is stored with its key dates, terms, and obligations.
• Keep the data accurate and complete: check entries regularly, fix errors at the source, and document how entries are made so teammates can add to the database correctly.
• Record renewal, notice, and termination terms when a contract is stored, so Sales, who own renewals, know the terms, the paper the contract is on, and whether anything new needs to be put in place.
• Own the termination process: when Directors or Sales decide to end an agreement, review the contract if its terms are not already in the database, define how it gets terminated, and hold the team accountable for the steps.
• Grow what the database captures over time so the team can answer questions about terms and obligations without reopening the contract, and so leadership can see risk in aggregate across all of our contracts.

Templates

• Own our contract templates: decide what goes into them, get our Legal team's feedback, and update the templates once a change is approved.
• Maintain the template change request process so every request gets a clear answer and the requester can see its status.
• Keep one current version of each template in one place, and make sure out-of-date copies are not in use.
• Work with Sales so they understand which terms carry little risk and can be adjusted, and which carry operational or business risk and should not change without review.
• Identify template gaps and get them closed.

Ideal Background

Should have

• Hands-on experience reviewing professional services agreements, such as MSAs, SOWs, and change orders, ideally in a consulting or implementation environment.
• Working knowledge of common risk terms: indemnification, limitation of liability, SLAs, data and privacy, and insurance requirements.
• Experience building or maintaining a contract repository or tracker and keeping it accurate over time, not only using one.
• Experience carrying a template or process change through to adoption across teams that do not report to you.
• A calculated view of risk: you size it, recommend a response, and let decision-makers weigh it against the value of the deal, rather than treating risk as something to avoid or forwarding every contract to counsel.
• Experience working with an outside law firm or in-house counsel.
• Comfort working in lower-tech setups (SharePoint, spreadsheets, Salesforce), not only e-signature platforms, and embracing new tools such as AI.

Preferred

• Experience with public sector contracts and RFPs.
• Experience with prime agreements and the terms that flow down from them, such as procurement codes and subcontracting commitments. Construction experience is a plus.
• Experience with client security questionnaires.
• Experience reviewing software, IT, and vendor agreements.
• Experience with international contracts.

Characteristics of an ideal candidate

• Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external
• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas
• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients
• Empowered; bring solutions instead of problems
• Performance Driven & Accountable; sets goals and challenges our high-performance culture
• Even-tempered; handles pressure and thrives in a fast-paced environment
• Coachable; recognizes strengths & weakness and open to guidance

Why Avicado

• Competitive compensation
• Health insurance
• 401k with employer match
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program And more…

About Avicado

Avicado, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients' experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team.

We’re a close-knit team with a high-performance culture, but we don’t like to take ourselves too seriously.

Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more.

Avicado's unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted "Great Place to Work" certification and to have been included on Inc.'s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry.

These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team.

If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us!

EOE