Purchasing Specialist

The Procurement Officer is responsible for managing the company's purchasing activities to ensure the timely availability of materials, equipment, and supplies required by different departments. The role involves coordinating with suppliers, obtaining and evaluating quotations, negotiating prices, processing purchase orders, and monitoring deliveries to ensure compliance with approved specifications, quality standards, budgets, and company procurement policies.

The Procurement Officer works closely with technical, operational, warehouse, and finance teams to ensure efficient procurement operations, cost control, and timely fulfillment of business requirements.

Responsibilities

• Receive and review purchase requests from different departments, ensuring that required quantities and specifications are clearly defined.
• Identify potential suppliers and maintain effective relationships with existing suppliers.
• Request and obtain quotations from multiple suppliers and compare prices, quality, delivery timelines, and payment terms.
• Negotiate with suppliers to obtain competitive prices and favorable commercial terms within the assigned authority.
• Prepare, process, and follow up on purchase orders after obtaining the necessary approvals.
• Monitor supplier deliveries to ensure that materials, equipment, and supplies arrive on time.
• Coordinate with warehouse and technical teams to verify the quality, quantity, and specifications of delivered items.
• Review supplier invoices against purchase orders and delivery receipts, coordinating with the Finance Department to complete payment procedures.
• Follow up on delayed deliveries, shortages, incorrect items, and discrepancies in specifications, and coordinate with suppliers to resolve issues.
• Prepare periodic procurement reports covering purchasing activities, supplier quotations, pending orders, and delayed deliveries.
• Maintain accurate and organized procurement records, including quotations, purchase orders, invoices, and related documents.
• Monitor and evaluate supplier performance based on pricing, quality, delivery timelines, and compliance with agreed terms.
• Monitor market prices and identify alternative suppliers and cost-saving opportunities.
• Coordinate with technical, operational, and warehouse departments to ensure the timely availability of required materials and supplies.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field (preferred).
• Minimum 2-3 years of experience in procurement, purchasing, or supply chain operations.
• Experience in sourcing materials, equipment, and supplies and managing supplier relationships.
• Strong knowledge of procurement procedures, purchase orders, quotation evaluation, and supplier negotiations.
• Ability to compare quotations and evaluate suppliers based on price, quality, and delivery terms.
• Proficiency in Microsoft Office, particularly Excel, and experience using ERP or procurement systems.
• Strong organizational, communication, negotiation, and problem-solving skills.
• High attention to detail and the ability to manage multiple purchasing requests and meet deadlines.

Benefits

• Private Health Insurance
• Paid Time Off
• Training & Development
• Performance Bonus