(HR) Senior People Operations Specialist

About the Role:

We're looking for a Senior HR Operations & Payroll Specialist to own the full HR operations function in Poland. This is a hands-on, high-ownership role at the heart of the employee lifecycle - from onboarding to offboarding, payroll accuracy to compliance, and everything in between. We’re seeking a highly motivated individual who can help improve and automate our Poland processes and flex to support other European entities (E.g. NL + UK) when required (e.g. holiday coverage, large projects, etc.)

Ideal Candidate 

• At least 5 years of experience in HR administration and payroll, ideally within an international environment.
• Solid understanding of Polish labor law regulations, payroll, compensation and benefits.
• English proficiency at a minimum B2 level.
• Strong google sheets skills, including formulas, pivot tables, and data analysis.
• Proactive approach with strong analytical thinking and problem-solving skills.
• High attention to detail and accuracy in maintaining records and data.
• Proactively identifying improvement opportunities and driving the necessary improvements.
• Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines.
• Ability to work independently in a fast-paced, dynamic environment while managing multiple responsibilities.
• Strong understanding of data confidentiality and compliance with payroll and labor law requirements.
• Experience with BambooHR, Jira, Google Suite, Slack, and Confluence is a plus

Your responsibilities

• Own end-to-end HR operations for Poland
• Lead the monthly payroll cycle - from data collection and validation to coordination with our external payroll provider - ensuring accuracy every time
• Maintain audit-ready payroll records, employee documentation, and compliance with Polish labour law and regulatory requirements
• Serve as the primary point of contact for employee queries on HR admin and payroll, providing clear and timely responses (via JIRA)
• Administer occupational health processes, including issuing medical examination referrals
• Manage sick leave, maternity-related absences, and working time regulations in the system, ensuring compliance and smooth communication with employees and stakeholders
• Administer employee benefits across Poland, keeping programmes accurate and up to date
• Prepare and maintain country-specific employment templates and documentation in partnership with internal and external legal teams
• Run payroll controls and variance analysis to identify and resolve discrepancies before they become issues
• Keep BambooHR accurate and up to date - processing employee changes, promotions, transfers, and contract updates with precision
• Contribute to HR Operations projects including process improvements, automation initiatives, and system integrations
• Partner with cross-functional teams to deliver a consistent, seamless employee experience