Project Coordinator

Summary

Balfour Beatty is searching for a Project Coordinator. The Project Coordinator is responsible for administrative functions supporting the group, supporting preconstruction and project start-up, project administration, and project closeout.

 Essential Functions

Initiates set-up of the job management system. 

Helps solicit subcontractors and suppliers and follow-up on proposals due.

Assists with preparation and coordinating of proposals, manuals, and presentations.

Initiates the building permit process.

Develops submittal register based on contract documents.

Responsible for proactive administration of processing all submittals and RFI’s to ensure timely turn-around. 

Attends and participates in meetings with Architect/Engineer and owner representatives, provides information and records and distributes progress reports/meeting minutes.

Assists in drafting, distribution and tracking of Subcontracts, Purchase Orders, and Change Orders to subcontractors/suppliers.

Responsible for submitting owner required close-out documents and assisting subcontractors /suppliers in scheduling owner required training and documentation.

Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.

Actively participates in industry, client, and community relations to enhance company image.

Manages and coordinates key administrative tasks (maintain project manager’s schedules, composes complex and confidential correspondence, files, answers process questions)

Sorts and distributes office/site mail, makes travel arrangements, completes expense reports and other correspondence and reports, office/site filing, monitors and orders supplies.

Assembles and distributes reports for internal and external customers.

Troubleshoots technology challenges.

Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications for Project Managers.

May attend functions and meetings to gather and furnish information.

Proficient in all computer software programs (e.g. Microsoft product suite, Procore, On-Screen Takeoff (OST), Building Connected).

 Minimum Requirements  

Bachelor's  Degree in Business, Construction Management or related field.  

Able to anticipate Project Manager’s needs, make decisions and resolve issues in their absence.

Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.

Communicates well and creates effective customer-focused relationship with all organization levels.

Able to write clearly and concisely in a variety of communication settings and styles.

Open to change and can learn quickly when faced with new opportunities and challenges.

Organizes people, tools, and equipment and plan/manage multiple activities to accomplish desired results.

Makes decisions under tight deadlines with composure, sometimes with incomplete information.

Exhibits commitment to quality by evaluating project-related processes and make necessary changes, using customer input to make improvements, and meeting/exceeding internal and external customer expectations. 

Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.

Strong computer skills in word processing, spreadsheet, scanning, database and presentation software.  Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook, Teams).

Preferred Experience

Progressive construction industry administrative experience