Freight Cost Management (Intern)

Objectives of the Position

• Provide FCM transaction processing support to deliver FCM services to BSSCKL‘s customers in accordance with established processes and work procedures and in compliance with BASF policies, FRC

requirements and local company legal and statutory requirements (if applicable).

• Ensure that timelines and quality meet the agreed service levels and targets.
• To act as a backup, assist and perform other tasks as and when required.
• Support new and existing team members through proper knowledge transfer, sharing of resource, knowledge and experience.

Functional Tasks (including but not limited to):

• Process 3rd party supplier’s invoice validation within agreed timeline and ensure correct information is transferred to Process Director.
• Process 3rd party supplier’s document namely PO related invoices and credit notes, FI invoices and credit note, Downpayment, by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Control and manage recurring invoice, auto debit, invoicing settlement, custom and consignment invoices by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Ensure its compliance with the global standard guidelines for Material & Services, Freight Accounting and local company legal and statutory requirements. All transactions should be process according to the established work instruction and process definition according to global guideline.
• Ensure that tasks are performed within Service Level Agreement (SLA) stated in Service Responsibility Matrix.
• Ensure the accuracy and the completeness of the transaction processed and to manage correction action is performed when necessary.
• Attend to request or inquiry via generic mailbox within SLA timeline
• Have knowledge on tax fundamental to support the verification of invoices before further processes based on country practices, also identifying withholding tax, VAT and GST requirement before invoice booking.
• Liaise with the BASF business units and local companies on issues not limited to FCM community but also includes Finance, Procurement, Supply Chain, Treasury, HR Services, Master Data and Suppliers etc.
• Monitor & perform GRIR clearing on a monthly basis.
• Following up with top vendor accounts of statement of accounts reconciliation on a monthly basis.
• Perform vendor’s audit confirmation on timely basis.
• Support Senior Analyst to perform aging analysis (aging/debit balances).

Quality and Continuous Improvement

• Identify and recommend new idea / solutions to Specialist/Expert & Managers for continuous improvement opportunities.
• Support regional and global project improvements activity e.g. involve in User Acceptance Test and Training

Frequent cooperation outside BASF Group:

• BASF’s Suppliers
• External auditors

Frequent cooperation within internal BASF Group

• Counterparts in local company and end-users from various Operating division.
• Cross function teams within BSSCKL
• Manager, senior analyst and peers within Finance Delivery teams
• Other support functions within BSSCKL e.g. Control, Project, Quality & Compliance (PQC) team, Corporate Audit teams.

Education & Working Experience:

• Degree in accounting, finance or business administration, with 0 to 2 years relevant work experience.
• Reputable Knowledge and understanding of P2P and accounting functions.
• External experience in a shared service or business process outsourcing will be preferable

Technical & Professional Knowledge:

• Proficiency in English with good communication and writing skills
• Experience working in an SAP work environment
• Preferably with additional language skill. Eg: Japanese, Korean, Thai, Vietnam (optional based on portfolio)
• Knowledge and experience of MS office tools, SAP , Chrome River system or another ERP system

BASF has been present in Malaysia since 1989, and operates a manufacturing plant in Pasir Gudang, Johor. BASF’s Regional Service Hub in Kuala Lumpur provides functional support services to BASF companies in 20 markets across Asia Pacific. BASF also provides infrastructure and utilities support services to its joint ventures BASF PETRONAS Chemicals and Toray BASF Resins at an integrated Verbund site situated in the Gebeng Industrial Zone, Pahang. BASF posted sales to customers in Malaysia of approximately €340 million in 2024 and had 2,579 employees as of the end of the year. Further information is available on www.basf.com/my